The Senior Procurement Specialist will be responsible for supporting the Head of Procurement in the delivery of the Procurement Strategy for Waterways Ireland including the Procurement Plan and Contract Management. The role holder will be responsible for all aspects of the procurement of goods and services in line with organisational-level policies and public procurement legislation.The Senior Procurement Specialist will play a crucial role in ensuring efficient and effective procurement operations, maintaining compliance, and providing excellent customer service to stakeholders.
Responsibilities
* Provide Specialist Advisory support to stakeholders by addressing procurement-related enquiries and resolving issues in a timely manner.
* Manage the entire eTender process, including publishing approved tender documents, monitoring clarifications, and downloading and circulating tender responses to relevant parties, evaluation panel member and raising the PO after tender award completi
* Maintain accurate and comprehensive records of all procurement activities, ensuring all documentation is properly filed for audit purposes.
* Complete planned Compliance Assurance Audit checks across procurement functions and report audit outcomes and recommendations to Head of Procurement.
* Serve as the primary liaison for specified business units, ensuring their procurement needs are met and fostering strong working relationships.
* Review and approve POs related to Requests for Quotations, Requests for Tender ensuring compliance with procurement policies and procedures.
* Collaborate with the Purchasing function to ensure adherence to procurement regulations and policies regarding purchase requisitions and purchase orders.
* Apply procurement policies to address and resolve various procurement-related issues and challenges.
* Ensure appropriate procurement route is applied such as Quotes, Tenders, Procurement card or Supply Gov/CPD.
* Utilise the Finance systems to analyse spend data and generate reports on key procurement indicators, providing insights to support strategic decision-making.
* Assist the Head of Procurement and Procurement Advisor with daily procurement operations and contribute to the continuous improvement of procurement processes.
* Undertake other responsibilities as required to support the development and effectiveness of the procurement function.
Skills and Qualifications
* Proven experience in building and maintaining strong working relationships with internal and external stakeholders.
* Strong ability to maintain accurate and comprehensive records of procurement activities for audit purposes.
* Strong analytical and problem-solving skills to address various issues and challenges, coupled with demonstrated resilience and adaptability to change in a fast-paced, evolving organisation.
* Strong planning and organisational skills with the ability to manage competing priorities and meet deadlines.
* Ability to work independently with minimal supervision and take initiative in a dynamic work environment.
* Meticulous attention to detail in all tasks and documentation.
* Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
* It is highly desirable for candidates to be registered with the Chartered Institute of Purchasing and Supply (CIPS). Candidates who are not CIPS registered at the time of appointment will be required to obtain registration within two years of taking
* Proven experience navigating procurement processes across multiple jurisdictions, including both, NI and ROI.
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