Job summary
An opportunity has arisen for 12-month fixed term post within Paediatric Psychology as a Medical Secretary/PA for the Head of Psychology. This is 30-hours per week.
The post holder will play a vital role in supporting the Paediatric Psychology department by organising diaries, taking minutes meetings, overseeing Clinical Governance within the department and supporting all other admin tasks required by the Head and other leads of the Psychology service. This will be a varied job in a fast-paced department.
Expected Shortlisting Date
13/03/2026
Planned Interview Date
23/03/2026
Main duties of the job
The post holder will play a vital role in supporting the Paediatric Psychology department by organising diaries, taking minutes meetings, overseeing Clinical Governance within the department and supporting all other admin tasks required by the Head and other leads of the Psychology service. This will be a varied job in a fast-paced department.
About us
Leeds Childrens Hospital covers 27 medical and surgical specialties and is one of the largest specialist children's hospitals in the country. We have over 20 inpatient wards, employ over 800 nurses and last year held over 170,000 outpatient appointments and treated over 25,000 surgical patients both electively/non-electively.
Leeds Teaching Hospitals is currently embarking on one of the largest and most high-profile investment, transformation and regeneration programmes in the city and the wider region. Its Building the Leeds Way Programme aims to transform healthcare for patients in Leeds and the wider region. The investment Programme include the construction of two new hospitals at the Leeds General Infirmary (LGI) site one for adults and the other a brand state of the art Childrens Hospital for Leeds and the surrounding region.
Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.
Details
Date posted
18 February 2026
Pay scheme
Agenda for change
Band
Band 4
Salary
£27,485 to £30,162 a year
Contract
Fixed term
Duration
12 months
Working pattern
Part-time, Flexible working
Reference number
C9298-CHI-0503
Job locations
St. James's University Hospital
Beckett Street
Leeds
LS9 7TF
Job description
Job responsibilities
The post holder will play a vital role in supporting the Paediatric Psychology department by organising diaries, taking minutes meetings, overseeing Clinical Governance within the department and supporting all other admin tasks required by the Head and other leads of the Psychology service. This will be a varied job in a fast-paced department.
Job description
Job responsibilities
The post holder will play a vital role in supporting the Paediatric Psychology department by organising diaries, taking minutes meetings, overseeing Clinical Governance within the department and supporting all other admin tasks required by the Head and other leads of the Psychology service. This will be a varied job in a fast-paced department.
Person Specification
Qualifications
Essential
* Audio typing/word processing skills (RSA III) or equivalent experience
* GCSE Grace C or above (or equivalent e.g. AMSPAR Level 2 qualification) English and Maths
Desirable
* ECDL
Experience
Essential
* Experience in a healthcare environment in a PA or similar role e.g. as a Team Medical Secreatry
* Co-ordinating and managing a team workload
* A good understanding of the principles of data quality
* Using a variety of Microsoft Office Packages including word, excel and Powerpoint and email
* Using Trust based information systems such as PAS
* Diary management
* Organising and administrating meetings
* Prioritising and managing workload to meet deadlines
* Interpersonal and communication skills
* Organisational and time management skills
* Understanding of patient/customer focus
* A detailed understanding of relevant Trust policies and procedures in particular the Complaints/PALS procedures
* Supervisory skills
* Understanding of relevant Trust standards and National Waiting Time Standards e.g. 5 day turnaround of clinical correspondence, 18 week wait for patients
* Knowledge and application of the Data Protection Act in relation to patient confidentiality and the appropriate care of patient information
Desirable
* Direct contact with patients either face to face or by telephone
* Previous healthcare experience
* Using other Trust based information systems such as PPM for a variety of purposes e.g. reporting or patient pathway management
* Interpreting simple reports
* Organising travel
* Using Trust based information systems such as PPM, PAS or Epro
* An understanding of medical careers and junior doctor rotation
Skills & behaviours
Essential
* Supervisory Skills
* Team Working
* Using different IT systems to make an assessment of where a patient is in their pathway and the resulting steps required to progress that patient through their journey
Person Specification
Qualifications
Essential
* Audio typing/word processing skills (RSA III) or equivalent experience
* GCSE Grace C or above (or equivalent e.g. AMSPAR Level 2 qualification) English and Maths
Desirable
* ECDL
Experience
Essential
* Experience in a healthcare environment in a PA or similar role e.g. as a Team Medical Secreatry
* Co-ordinating and managing a team workload
* A good understanding of the principles of data quality
* Using a variety of Microsoft Office Packages including word, excel and Powerpoint and email
* Using Trust based information systems such as PAS
* Diary management
* Organising and administrating meetings
* Prioritising and managing workload to meet deadlines
* Interpersonal and communication skills
* Organisational and time management skills
* Understanding of patient/customer focus
* A detailed understanding of relevant Trust policies and procedures in particular the Complaints/PALS procedures
* Supervisory skills
* Understanding of relevant Trust standards and National Waiting Time Standards e.g. 5 day turnaround of clinical correspondence, 18 week wait for patients
* Knowledge and application of the Data Protection Act in relation to patient confidentiality and the appropriate care of patient information
Desirable
* Direct contact with patients either face to face or by telephone
* Previous healthcare experience
* Using other Trust based information systems such as PPM for a variety of purposes e.g. reporting or patient pathway management
* Interpreting simple reports
* Organising travel
* Using Trust based information systems such as PPM, PAS or Epro
* An understanding of medical careers and junior doctor rotation
Skills & behaviours
Essential
* Supervisory Skills
* Team Working
* Using different IT systems to make an assessment of where a patient is in their pathway and the resulting steps required to progress that patient through their journey
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Leeds Teaching Hospitals
Address
St. James's University Hospital
Beckett Street
Leeds
LS9 7TF
Employer's website
(Opens in a new tab)
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Employer details
Employer name
Leeds Teaching Hospitals
Address
St. James's University Hospital
Beckett Street
Leeds
LS9 7TF
Employer's website
(Opens in a new tab)
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