Administrator and Contracts Coordinator
Salary: £26,436 to £28,308 per annum + Benefits
Location: Nottingham, Nottinghamshire, East Midlands
Job Type: Full-Time, Permanent
Working Hours: Monday to Friday 8am to 5pm
Job Overview
We have a fantastic new job opportunity for an Administrator and Contracts Coordinator to join a well‑established organisation within the construction and specialist access sector.
As an Administrator and Contracts Coordinator you will play a key role in supporting operations through effective scheduling, administration and coordination of works, ensuring smooth communication between clients, teams and stakeholders.
Working as an Administrator and Contracts Coordinator, you will manage job allocation, travel arrangements and documentation, while maintaining accurate records and supporting compliance processes.
This is an excellent opportunity for someone with strong organisational skills, administrative experience and a proactive approach who thrives in a fast‑paced, team‑focused environment.
Duties
Programme Management: Compile and monitor schedules of work, ensuring efficient job allocation
* Job Coordination: Arrange site attendance with clients and confirm bookings
* Travel & Accommodation: Organise accommodation and logistics for site operatives
* Client Communication: Act as a point of contact for enquiries, providing professional support
* Documentation Handling: Upload site documents and maintain accurate digital records
* Data Management: Organise site images and input data into internal systems
* Compliance Support: Send Health & Safety packs and training documentation to clients
* System Updates: Maintain and update client portals and internal platforms
* Planned Maintenance Tracking: Monitor PPM schedules to ensure timely delivery
Candidate Requirements
Essential
* GCSEs (or equivalent) including Maths and English
* Previous experience in an administrative, coordination or planning role
* Experience with scheduling, diary management or work allocation
* Proficient in Microsoft Office, including Excel and Outlook
* Strong data entry and database management skills
* Excellent organisational and time management skills
* Ability to communicate effectively with customers and stakeholders
* Ability to work both independently and as part of a team
Desirable
* Experience within construction or a related industry
* Knowledge of specialist access, maintenance or technical services environments
* Strong interpersonal and relationship management skills
* Adaptable and able to manage multiple tasks in a fast‑paced setting
* Methodical and detail‑oriented approach to work
Benefits
* Excellent public transport links
* Contribution pension scheme
* Generous annual leave allowance of 31 days (including bank holidays), increasing with service
* Paid training and certification
* Milestone work anniversary rewards
* Fortnight Christmas closedown
* Friendly and supportive team
* Free refreshments (tea and coffee)
* Employee Assistance Programme
* Weekly pay
Candidates must have the right to work in the UK.
JOB REF: AWDO-P14753
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