Location: Leeds - Guiseley Head Office
Job Type: Full time
Contract Type: Permanent
Salary: Competitive Salary & Benefits
JMG Group is a private equity-backed insurance business headquartered in Leeds, with a strong UK-wide presence. As a top 30 broker, we’re rapidly growing through acquisitions, placing £350m+ Gross Written Premium annually. Our market reputation is built on customer excellence, driven by our people, systems, and processes.
The opportunity
Due to continued growth, we have a brand-new opportunity for a Group Facilities Partner, who will support the Operations Team with a multitude of Facilities and H&S administrative tasks to ensure that all our businesses have a central point of contact in relation to the running of their facilities services and are up to date with H&S documentation. You will be joining our supportive and knowledgeable Operations team meaning you will quickly become familiar with the daily ins and outs of our network of over 50 offices across the UK, and their individual buildings/ facilities operations and requirements.
Key areas of responsibility include:
Overseeing the collation of all JMG’s utilities /H&S contracts for our regional offices and newly acquired offices and updating our compliance portal.
Saving Fire Warden & First Aid, MHFA certificates & site inspection reports onto our compliance portal
Updating JMG Group master spreadsheets / checklists for each branch
Monthly utilities meter readings / collation – liaising with Auditel, sending any bills to Supplier Invoices
Overseeing group wide stationery and office consumables contracts with our suppliers
Working closely with key office ambassadors to ensure best practice for all site facilities & H&S administration tasks.
Liaising with our H&S consultancy regarding office audits to ensure they happen annually and ensure any actions that are a result of the audits are taken care of.
Ensuring services are arranged, such as PAT testing, boiler servicing, fire alarms, air con servicing, asbestos, legionella etc for all offices.
Making sure that weekly / monthly fire drills are carried out. Ensuring all offices have up to date certified wardens.
Onboarding of new sites to ensure all H&S / Facilities documents are rolled out.
Making sure H&S manual is up to date and issued to the group accordingly.
Maintaining H&S / Facilities pages on JMG’s intranet
Confidential waste arrangements
Recycling & waste management
Arranging access entry / key fobs for all new starters where appropriate
Logging any building issues with landlords as appropriate and supporting with best course of action
General administration tasks and keeping an eye out for any efficiencies where possible.
What we are looking for:
Experience working within a Facilities team or facilities administration function
Possess a high-level of accuracy and attention to detail
Knowledge of office Health & Safety policies and procedures including fire & health and safety
Good communication skills with ability to work effectively as part of a team and speak to key stakeholders across the business
Self-motivated and able to work individually when required
A friendly and approachable manner, happy to act on all enquiries and pass on to the correct department as appropriate
Strong organisational skills and a keen eye for efficient document e-filing and records management
Someone local to Guiseley, as this will be predominantly an office-based role.
What we offer
Free parking
Company Pension scheme
Generous holiday entitlement, including birthday day off
Bupa Healthcare Cash Plan
Life Assurance
Gymflex
Cycle to Work scheme
REF-(Apply online only)