Post: Administration & Operations Co-ordinator
Salary: £24,000 - £30,000
Hours: Full-time, 37.5 hours per week.
Location: Office based - Move More, Carrant House, Teddington Hands, Evesham Road, GL20 8NE
Reports to: Deputy CEO
Purpose
To provide high-quality administrative, organisational, and logistical support across Move More's programmes, events, and operations. The role ensures coaches, resources, and facilities are effectively coordinated; customer and partner enquiries are handled professionally; and organisational records, assets, and governance documents are maintained to a high standard — enabling Move More to deliver impactful services to the community.
Main Duties
* Deliver friendly, efficient customer service by handling phone calls, responding promptly to email enquiries, and managing bookings, including amendments.
* Schedule and allocate coaches to sessions, ensuring timetables are accurate, clearly communicated, and supported by all necessary logistics, including venues and travel arrangements.
* Support the planning and delivery of charity campaigns, events, training courses, and CPD opportunities by managing bookings, coordinating resources, preparing evaluation forms, and overseeing logistics.
* Provide administrative support across a range of Move More programmes to ensure smooth and effective delivery.
* Maintain accurate and up-to-date records, contact lists, and files for all Move More activities.
* Oversee the upkeep of Move More assets, including vehicles, equipment, and buildings, ensuring they are well maintained, serviced, and repaired as required, with vehicles MOT-tested on schedule.
* Maintain and update key governance documents to ensure compliance and good practice.
* Provide HR administrative support including job postings, interview scheduling, onboarding processes, and Safer Recruitment checks.
* Organise and support meetings by taking accurate minutes, managing calendars, and coordinating arrangements with internal and external stakeholders.
* Demonstrates strong prioritisation skills and consistently meets deadlines in a fast-paced environment.
* Undertake any other duties commensurate with the level and nature of the role, as required to support the work of Move More
Move More Staff Benefits
As well as having a positive impact on children each and every day and working for one of the largest children's physical activity providers in Gloucestershire, Move More Staff also have the following benefits:
* 6% employer pension contribution (employees contribute 2%)
* Perkbox membership - employee discounts at a wide range of stores, free counselling sessions and wellness sessions.
* Cycle to Work Scheme
* 50% off Move More Camps for 2 children of your choice
* Mileage costs covered at 45p per mile
* Free Canterbury Move More uniform
* 25 days annual leave + bank holidays
* Sick pay
* Professional development opportunities
* Offices based at All Saints Academy, easily accessible and free parking
* A company laptop
How to Apply
Please download a recruitment pack for full details of the role and an application form from
All of the information required is within the recruitment pack
CVs will not be considered.
Job Types: Full-time, Permanent
Pay: £24,000.00-£30,000.00 per year
Benefits:
* Childcare
* Company events
* Company pension
* Cycle to work scheme
* Employee discount
* Free parking
* Health & wellbeing programme
* On-site parking
* Sick pay
* Store discount
Work Location: In person