Job summary
We are looking for an experienced and flexible Medical Secretary to support our Consultant in the Hospital.
Main duties of the job
You would be responsible for providing an efficient administrative support to the department and Consultant on a daily basis and provide an efficient secretarial support to consultant(s) and to work closely with all internal / external departments to help deliver the exceptional service to patients. To ensure that all Hospital policies and procedures are upheld and maintained at all times.
About us
Located in leafy St Johns Wood on the Jubilee line, minutes from Central London, our luxury private Hospital has an international reputation for providing the highest quality of care to patients and is unique in that all profits fund our onsite Hospice, St Johns.
Details
Date posted: 31 December 2025
Pay scheme: Other
Salary: Depending on experience
Contract: Bank
Working pattern: Flexible working
Reference number: B0263-25-0309
Job locations
60 Grove End Road
St John’s Wood
London
NW8 9NH
Job responsibilities
* Ensuring the timely processing of all patient related information, including clinic letters, reports, referrals, appointments, admissions, and all general enquiries.
* Ensuring that all correspondence is handled within the required timeframes.
* To be responsible for booking all appointments and co ordinate theatre bookings as required.
* Handling any outstanding invoices for patients, insurers or third parties to ensure prompt payment.
Person Specification Experience Desirable
* Well established numeracy and literacy skills (GCSE or equivalent, at grade C or above in Mathematics and English)
* Typing or word processing qualification at RSA II (or equivalent)
* AMSPAR Advanced Diploma for Medical Secretaries Level 3 qualification (or equivalent)
* NVQ at level 3 or above in Business Administration (or equivalent)
* Substantive secretarial experience working in a private healthcare environment
* Demonstrable experience of clerical work involving computerised systems
* Demonstrable knowledge of medical terminology
* Demonstrable experience of using audio transcription systems
* Demonstrate experience of managing consultants accounts
* Demonstrate knowledge of private medical insurers i.e. authorisations, coding & billing
* Demonstrate a good working knowledge of windows based computer systems and be capable of using most Microsoft Office applications, particularly MS Word and Outlook
* Demonstrate ability to pay good attention to detail, reliably check and record data and identify anomalies and be able to self-check completed work
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name: The Hospital of St John and St Elizabeth
Address:
60 Grove End Road
St John’s Wood
London
NW8 9NH
Employer's website
https://www.hje.org.uk/
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