Based at our Smithy Wood site, Sheffield, S35 1QN
£25,623 per annum
Hours: Full-time
Contract: Permanent
Deadline: 31st October 2025
The Charity Administrator will provide a professional and welcoming reception service while supporting the smooth running of the Charity through a wide range of administrative duties. The postholder will act as the first point of contact for visitors, service users, and colleagues, while ensuring efficient record-keeping, communication, and office management.
Roles and Responsibilities
* Reception Duties:
o Act as the first point of contact for all visitors, service users, and callers, ensuring a friendly and professional welcome.
o Answer, screen, and direct phone calls and emails, dealing with enquiries or transferring as required.
o Manage visitor sign-in, safeguarding checks, and health & safety procedures.
o Meet and greet visitors, ensuring reception and meeting areas are tidy and organised.
* Administrative Duties:
o Organise, maintain, and update files (digital and paper-based).
o Create and update records for service users.
o Assist with writing letters, emails, and other correspondence.
o Filing, scanning, photocopying, and posting letters/parcels as needed.
o Prepare and distribute meeting papers, reports, and presentations.
o Minute-taking at meetings, recording actions, attendees, and outcomes.
o Arrange and coordinate meetings, including booking rooms, preparing packs, and setting up equipment, stationery, IT, and refreshments.
o Assist with the organisation of trips, events, and activities.
o Assist with social media, including capturing photos of events/activities and uploading approved content.
o Support with arranging staff training (online or in person).
o Assist with finance tasks such as processing invoices, expenses, and petty cash.
o Arrange travel and accommodation as required.
o Shop for refreshments or other necessary items to support day-to-day operations.
o Provide general administrative support as delegated by the Head of Operations.
This post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service.
Once all forms have been completed, please return them to recruitment@pacessheffield.org.uk
Paces, Unit 4, Smithy Wood Business Park, Sheffield, S35 1QN
5pm on Monday 17th November 2025 Interviews will be held on: Friday 12th December 2025
£25,500 - £26,500 per year (pro rata) depending on experience
#J-18808-Ljbffr