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This is a truly diverse and engaging role that offers a unique opportunity to lead our Financial and HR operations. You will be involved in a wide range of tasks, from finance, payroll and bookkeeping to HR coordination and development. The ideal candidate will have a Finance and HR background, be highly organised, and possess excellent communication skills.
About Us:
We are a dynamic and entrepreneurial company, committed to providing exceptional services to our clients. Our team is friendly, supportive, and focused on creating a positive work environment. We are looking for a skilled and experienced Finance and HR Coordinator to join us, directly supporting our Managing Director (MD) and ensuring the smooth running of our Finance and HR operational functions.
Key Responsibilities:
Finance:
* Use the accounting system Xero to record all financial information, process billing, process reconciliations, facilitate budget tracking, maintain the purchase ledger and reconciliation of balance sheet accounts.
* Raise accurate and timely invoices, chase unpaid invoices, and apply the correct VAT rules
* Chase Debtors and ensure the process is followed-up for escalation where needed
* Manage staff payroll in line with company policies
* Oversee the processing of staff expenses, ensuring compliance with company policies and authorisation procedures.
* Assist the Managing Director with production of quarterly VAT returns, management accounts, budgeting and annual accounts
* Liaise with the accountant to process and undertake CIS returns for the company
* Ensure timely submission of information to HMRC as requested
HR:
* Assist the Managing Director with recruitment processes and procedures
* Assist the Managing Director with ensuring HR Policies and Procedures are updated
* Manage annual leave systems and processes
* Manage sickness absence systems and processes
* Attend HR meetings as needed for note-taking and typing up notes afterwards
* Update HR records, and keep them up to date
* Write letters for staff, based on templates available in relation to HR matters
* Oversee ISO accreditations, health & safety regulations and conduct regular audits to ensure compliance with workplace safety standards.
Admin:
* Serve as the primary point of contact for daily queries and ad-hoc requests via telephone, email, and face-to-face interactions, managing both internal and external communications (e.g., payroll inquiries, reference requests).
* Provide administrative support to the Managing Director, assisting with various company processes as required.
* Coordinate and manage travel arrangements, including scheduling, bookings, and itinerary planning.
* Process orders and liaising with the factory.
* Use and navigate the CRM system
Other:
* Conduct fortnightly visits to the factory in Caldicot to oversee audits and ensure strict adherence to health and safety regulations
Person Specification:
* At least 2 years of experience in a similar role (HR, Payroll & Admin)
* Excellent organisational skills with the ability to structure processes and set up efficient systems
* Be consistently accurate with a good attention to detail
* Have experience in and be committed to following careful procedures to protect the sensitive personal data involved in this role
* Have excellent numerical skills and good level of knowledge of Excel
* Be able to take the initiative and take a creative problem-solving approach
* Have well-developed interpersonal skills, working well independently and as part of a small team, and collaborating well with colleagues
* Ability to be tactful and diplomatic to confidential/ sensitive situations
* Ability to adhere to strict confidentiality
* Experience with accounting software, preferable Xero
* Good understanding of PAYE
* AAT Qualification
Pay:
Competitive Salary Available
Job Types: Full-time, Part-time
Expected hours: 28 – 40 per week
Additional pay:
* Yearly bonus
* Company pension
* Free parking
Schedule:
* Monday to Friday
Ability to commute/relocate:
* Swansea SA4 0XP: reliably commute or plan to relocate before starting work (preferred)
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Human Resources
* Industries
Manufacturing
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