Personal Assistant
22 Bishopsgate, London– Hybrid
Permanent
At AXA IM our purpose, to act for human progress by investing for what matters, is central to every action we take as a business. As a responsible asset manager, we actively invest for the long-term to help our clients, our people and the world to prosper.
As a future Personal Assistant, you will report to our UK COO Alts, and you will be part of AXA IM Alts – Real Assets.
DISCOVER your opportunity
Provide administrative support to the Fund Management, Development & Client Group leadership team including extensive travel and diary support.
Your role and responsibilities will include:
* Manage one or more diaries and schedule, plan and coordinate meetings, training and other events as required, including preparation of meeting materials, coordination of logistics, preparation of attendee information and preparation of agenda
* Manage regular and ad-hoc committee meetings. Collect and prepare reports as required for use in committee meetings. Take minutes as required. Provide support for power point presentations as and when required
* Prepare expense claim forms in a timely manner. Prepare purchase orders and arrange receipting once the invoice is due for payment
* Manage travel arrangements within AXA Travel Policy
* Arrange for all necessary IT equipment and resolve problems for new staff members.
* Maintain SharePoint site
* Provide ad-hoc support for senior managers and teams
SHARE your unique expertise
We welcome different combinations of skills & experiences.
Your qualifications and experience:
* Bachelor’s degree or equivalent experience
* Experience of handling a high volume of work and meeting tight deadlines
* Previous experience in a similar role would be greatly beneficial
Your knowledge and skills:
* Demonstrated ability to work both autonomously and collaboratively and adapt to changing priorities in a fast-paced environment
* Superior organisational skills – ability to multi-task effectively
* Proven ability to effectively coordinate calendars, schedules, and meetings
* Ability to maintain accurate and timely minutes & correspondence
* Excellent computer skills with various software packages including Outlook, Word, Excel, PowerPoint
* Excellent communication skills (fluency in English)
* Ability to always maintain a high degree of confidentiality and professionalism
* Ability to work autonomously and adapt quickly to changing circumstances
* Capacity to deal with time pressure
* Excellent interpersonal skills, good listening skills, capacity to deal with senior management, ability to interact easily inside and outside the firm
* Team spirit
* Positive and enthusiastic mind set, with a “can do” attitude
* Determined to facilitate situations to achieve results
We would love to know more about you. Let’s connect! Send us your resume.
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