We are seeking a highly organized, resourceful, and proactive individual to manage finance, and administrative functions while providing direct support to the CEO. This role requires someone who thrives in a dynamic environment, enjoys wearing multiple hats, and can handle both strategic tasks and day-to-day operations with professionalism and discretion.
Key Responsibilities
Finance & Accounting
* Handle daily finance operations including invoicing, payment processing, and expense claims.
* Monitor and reconcile accounts payable, and receivable.
* Work with external accountant and auditors for bookkeeping, tax matters and monthly financial reporting.
* Ensure timely submission of finance-related documentation and statutory filings.
* Support grant applications and government submissions.
Admin & Personal Assistance to CEO
* Oversee general office operations, ensuring a smooth and efficient working environment.
* Manage procurement of office supplies, vendor coordination, and asset inventory.
* Support company events, meetings, and logistics arrangements.
* Handle basic IT and facility support coordination when needed.
* Provide PA support to the CEO.
* Handle confidential matters and sensitive information with discretion.
* Provide executive-level administrative support to the CEO, including scheduling, calendar management, and travel arrangements.
* Act as a liaison between CEO and internal/external stakeholders, ensuring timely communication.
* Assist in project coordination and ad-hoc tasks as assigned by the CEO.
Requirements
* Diploma/Degree in Business Administration, Accounting, or related field.
* Minimum 2–3 years of experience in HR/Finance/Admin roles, preferably in a SME or fast-paced environment.
* Strong organizational, communication, and multitasking skills.
* Proficient in MS Office / Google Workspace; familiarity with accounting software is a plus.
* Discreet, dependable, and able to maintain a high level of confidentiality. Resourceful and problem solver.
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