Key Purpose of Post
To support all areas of work within the remit of the Strategic Contract Manager by providing support to the delivery of all the strategic contract management services provided across the Council which will include, but is not limited to, the preparation of data, information and reports.
Acting as a point of contact for communications across the wider Procurement Service and Council.Main Responsibilities
Effective and efficient administration of contract management activities. Liaising with all stakeholders to ensure communication and governance processes, payment, performance and benefit realisation monitoring, and the initiation of remedial/improvement activity are executed properly, enabling reporting that the corporate contracts are on track to deliver the commissioned/procured goods and services
To add value through procurement and deliver contract compliance in all contracting activity. The purpose is to improve cost effective supply arrangements, whilst maintaining customer service levels and compliance to Public Contracts Regulations and the Council's Financial and Contract Standing Orders and Procurement Strategy.
To support the provision, and grow the current use of fit for purpose electronic tendering systems including e-catalogues and e-auctions, and information to support high quality procurement, supplier management and category management.
To participate in 'future thinking' and the development of e-systems and e-processes that will drive forward increased efficiency and greater value for money from the Council's procurement activities.
Support contract managers across the Council in all aspects of day to day contract management ensuring the set up and maintenance of the administrative arrangements for effective and efficient contract management are complied with, including stakeholder communication, governance, performance monitoring arrangements, payments and file/records management
Conduct contractual monitoring, identifying and initiating remedies for data quality issues to support the provision of assurance of service delivery in line with strategy and contract and report on compliance and delivery performance
Ensure all council policies and procedures and contract mechanisms are properly applied by the Strategic Contract Management Team, delivery units and delivery partnersDevelop effective relationships with the delivery units and delivery partners.
Maintain accurate and up to date logs of issues, risks, change controls, actions and meeting minutes, ensure that actions are followed up in a timely fashion
To contribute to the development of contract management manuals where appropriate.
Ensure payments are accurate and reflect agreed performance/payment mechanisms
Work collaboratively with colleagues across the Procurement Service to ensure a consistent commercial approach is taken, interdependencies are managed effectively, and a rich understanding of performance is developed.
Undertake research into best practice contract management and the outcomes achieved by others to support benchmarking and apply lessons learned to improve the Council's contracting arrangements
Ensure that the needs of customers and outcomes for service users drive contract management activity, and that customer feedback is sought and used as part of the contract management processes.
Assist contract managers to intervene, analyse, manage and resolve business conflicts with delivery units and partners.
Assist procurement professionals, where appropriate, with procurement projects supporting the development tender of documentation and evaluation procedures and other associated processes.
To ensure compliance with all relevant standards including all financial regulations, Contracts Standing Orders, as well as European and UK procurement and other relevant legislation pertinent to contracts in the public sector, e.g.,IR35 legislation.Relevant professional qualifications requirement
CIPS Level 4 Diploma
Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy