Below is a refined version of the job description with improved formatting and clarity:
Job Title: Logistics and Sales Administrator
Opportunity for an organised and flexible administrator to join a growing global business in Essex.
Purpose of the Role
Responsible for all aspects of logistics and sales administration, acting as the first point of contact with key customers and ANZCO NZ regarding order management, shipping details, and information requests. The role aims to support senior management by handling data management and accuracy in sales and logistics information, covering for the Logistics Manager during holidays and travel, and actively participating as a team member.
Key Responsibilities
Logistics Administration
* Verify accuracy of import documentation and correct discrepancies with ANZCO NZ.
* Request PINs and coordinate bookings with hauliers.
* Send loadout and weekly shipment reports to customers and handle ad hoc inquiries.
* Update logistics logs with ETAs and dispatch details.
* Provide backup support to the Logistics Manager.
* Manage orders between ANZCO NZ/Itoham Japan and customers for regular programs.
* Input sales data into ANZCO systems and confirm details with customers.
* Handle customer-specific sales administration tasks.
* Manage important documents such as specs, certifications, trace requests, and industry data reports.
* Oversee various customer purchasing and supply chain systems.
* Create and distribute stock availability reports to the sales team.
* Coordinate onboarding of new customers and related documentation.
General Administration
* Serve as the office landline gatekeeper.
* Packing and couriering product samples.
* Manage holiday schedules, office supplies, and expense records.
* Potentially oversee smaller customer accounts if interested.
Additional Duties
* Perform any other reasonable duties as assigned by the General Manager, Logistics Manager, or Commercial Manager, within your skills and capabilities.
Person Specification
The ideal candidate should be self-motivated, enthusiastic, well-organized, and possess strong administrative skills. Attention to detail, independence, and flexibility to work within a small team are essential.
Experience (Essential/Desirable)
* Experience in logistics or sales administration (Essential)
* Knowledge of the industry and current practices (Desirable)
* Experience in sales (Desirable)
* Proficiency in Microsoft Word, Excel, and Outlook (Essential)
* Ability to prioritize and meet strict deadlines (Essential)
* Effective communication skills (Essential)
* Flexible work ethic and team-oriented attitude (Essential)
Qualifications
Not applicable.
Benefits and Conditions
* Discretionary bonus opportunity
* Health insurance
* Defined contribution pension scheme with optional salary sacrifice and 5% employer contribution
Working hours: 24 hours per week (flexible on days and hours)
Holidays: 15 days (based on 25 days per year, FTC)
#J-18808-Ljbffr