Job DescriptionFacilities Administrator (School Contract) – 25 Hours per Week
Location: Norwich
Contract Type: Part-Time (Temp)– 25 Hours per Week
Sector: Facilities Management / Education
Must be available immediate.
Our Client
Our client is a leading facilities management service provider delivering high-quality support services within educational environments. They are currently seeking a professional and organised Facilities Administrator to support operations on a school contract based in Norwich.
This is an excellent opportunity for an experienced administrator looking to join a supportive team within a structured and rewarding environment.
The Role
The Facilities Administrator will provide administrative and operational support to the on-site facilities team, ensuring the efficient coordination of maintenance activities, compliance documentation, contractor management, and day-to-day site administration.
The successful candidate will play an important role in supporting the smooth delivery of facilities services within a busy school setting.
Key Responsibilities
1. Provide administrative support to the facilities management team on site.
2. Manage emails, telephone enquiries, and service requests professionally and efficiently.
3. Maintain accurate records, compliance documentation, and operational files.
4. Coordinate planned and reactive maintenance activities.
5. Raise purchase orders and assist with invoice processing.
6. Update spreadsheets, reports, and maintenance logs.
7. Liaise with contractors, suppliers, and school representatives regarding service delivery.
8. Assist with contractor documentation and compliance records.
9. Support stock control and ordering of site supplies where required.
10. Provide general office and operational support to ensure the smooth running of the contract.
Essential
11. Previous experience within an administrative role.
12. Strong organisational and communication skills.
13. Good working knowledge of Microsoft Office, including Word, Excel, and Outlook.
14. Ability to manage multiple tasks and prioritise workload effectively.
15. Professional and customer-focused approach.
16. Strong attention to detail and accuracy.
Desirable
17. Previous experience within facilities management or a school environment.
18. Experience working with CAFM or maintenance management systems.
19. Understanding of health & safety or compliance administration.