Overview
THIS POST COULD BE CONSIDERED AS A SECONDMENT OPPORTUNITY
About the role
We are seeking an Open Access and Repository Assistant to join the Open Access Collections Team within the Bodleian Libraries, working to support Open Access at Oxford, whilst supporting the maintenance and development of the Oxford OA Payments system and Oxford University Research Archive (ORA).
The postholder will be primarily responsible for processing funding applications for academic outputs. For some open access pathways, a fee must be paid. This fee is referred to as an Article Processing Charge (APC) or a Book Processing Charge (BPC). The Open Access Collections Team, within the Bodleian Libraries, is responsible for the administration of APCs and BPCs for the University of Oxford. Equally, the Team is responsible for compliance checks and corrections for these outputs.
* The Open Access and Repository Assistant will focus on processing applications for UKRI, WT, BHF and CRUK funded research.
* They will deal with the processing and payment of invoices, and the production of reports when required.
* The role requires regular contact with academics, publishers and various other stakeholders via a range of communication channels to advise on policy, process, workflow and related queries.
* Checking outputs licenses, deposits and embargoes is a fundamental part of the role.
Contract and Working Arrangements
This is a fixed-term post for 12 months, working full-time for 36.5 hours per week.
After initial training, this role supports home working up to 3 days a week. The exact balance varies with responsibilities.
About You
The postholder will be computer literate and have good attention to detail. Good interpersonal and communication skills, as well as the ability to work independently and as part of a team, are essential. Proven experience in administrative work, with some experience in dealing with financial data (e.g., working with a computerised accounting system such as Oracle Financials) is desirable.
What We Offer
As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:
* An excellent contributory pension scheme
* 38 days of annual leave
* A comprehensive range of childcare services
* Family leave schemes
* Cycle loan scheme
* Discounted bus travel and Season Ticket travel loans
More information is available at https://hr.admin.ox.ac.uk/staff-benefits
Diversity
Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.
We are committed to ensuring that our recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at recruitment@glam.ox.ac.uk.
How to apply
You will be required to upload your CV and the attached supporting evidence form as part of your online application. The supporting evidence form lists each of the essential and desirable selection criteria, as listed in the job description – please explain how you meet each one. Both documents listed above must be submitted to be considered for this role.
We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Luke Taylor, Open Access and Repository Supervisor Lead, who can be contacted with enquiries relating to the role (luke.taylor@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk).
Secondments and Contacts
Please discuss secondments with your line manager in the first instance, as you must have their agreement that you can be released for a secondment before you submit an application. https://hr.admin.ox.ac.uk/secondments
Application Deadline
Only applications received online by 12.00 midday (BST) on Wednesday 8th October 2025 can be considered. Interviews are expected to take place on Wednesday 29th October 2025.
#J-18808-Ljbffr