JOB SUMMARY
The Executive Assistant provides vital administrative support to the Executive Director, ensuring efficient office operations and exceptional member and visitor experiences. Responsibilities include answering calls, greeting visitors, coordinating meetings, maintaining organized records, and managing financial and membership documents.
This role requires strong organizational skills, attention to detail, proficiency in Microsoft Office, and knowledge of social media management. The ideal candidate is professional, customer-service oriented, and capable of handling multiple tasks while maintaining confidentiality. A positive attitude, teamwork mentality, and familiarity with the Fulton County area are essential.
RESPONSIBILITIES
* Answer the telephone and greet visitors to the office which serves Chamber, Tourism, and Rochester Downtown Partnership
* Ensure direct contact with membership and visitors are handled in a positive and professional manner
* Provide an inviting atmosphere to potential newcomers, business owners and tourists
* Arrange, coordinate and provide administrative support for the Board of Directors, Executive Committee, Executive Director and committees as directed
* Take and transcribe minutes to be distributed to all committees of the Chamber as directed
* Keep an accurate and organized filing system of all financial documents, member/sponsor documents, board member documents and any other files deemed essential
* Other duties as assigned
QUALITIES DESIRED
* High level of organizational skills
* Detail-oriented
* Able to track multiple projects and meet frequent deadlines
* Proficient in Microsoft Office
* Knowledge of social media management
* Professional writing and communication skills
* Able to maintain a high level of confidentiality
* Desire to engage in ongoing professional training as needed
* Great customer service skills
* Positive attitude and a teamwork mentality
* Knowledge of the Fulton County area
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