Company description: GXO Logistics Supply Chain Inc. Job description: Play a pivotal role at the heart of our pension governance. Were looking for a proactive and highly organised Scheme Secretary to ensure the smooth and effective running of our Trustee Board for the Companys closed Defined Benefit Scheme. In this influential role, youll drive best-in-class governance standards, oversee key secretariat processes, and act as a trusted partner to the Head of Pensions UK&I and the Chair of the Trustee Board. Youll take the lead in managing all Trustee Board and Committee meeting activity from scheduling and agenda-setting to preparing high-quality papers and coordinating contributions from scheme advisers and service providers. Youll also be at the forefront of ensuring full compliance with statutory reporting and governance requirements, helping the Trustee make confident, well-informed decisions. Based in Northampton with hybrid working, this is an exceptional opportunity to shape governance excellence and support the long-term success of the Scheme. Pay, benefits and more: Were looking to offer a competitive salary and 25 days annual leave (plus bank holidays). Your benefits package includes acompany car or car allowance, a company sponsored pension scheme, private medical & dental insurance, a 24/7 online GP service, life assurance and a fully comprehensive employee assistance programme. Youll also have access to our MyBenefits platform offering a variety of high street discounts, a cycle to work scheme, cashback cards, a saving scheme and much more! What youll do on a typical day: Lead all Trustee and Committee meeting operations scheduling, agendas, high-quality papers, minute-taking, action tracking, and maintaining complete records Drive governance excellence be responsible for statutory reporting, Scheme Returns, annual accounts, SIP/Implementation Statement/TCFD production, and ensure all policies, procedures, and Terms of Reference are up to date Manage risk and compliance activities maintain risk registers, oversee IDRP cases, complete the Schemes Own Risk Assessment, support ESOG requirements, and ensure adherence to data protection and regulatory changes Build strong relationships with Trustees, advisers, and providers coordinate inputs, attend service review meetings, run update calls, and act as a key contact for the Head of Pensions and Chair Support Trustee effectiveness and development oversee inductions, training logs, TKU assessments, board evaluations, skills and diversity reviews, and ongoing capacity and capability programmes Oversee financial and operational administration manage the annual budget, track invoices, handle member communications, support SOX controls, and ensure accurate maintenance of all Scheme documentation and logs What you need to succeed at GXO: Proactive, self-motivated professional with the confidence to work independently while seeking guidance when needed, and with extensive experience as a Scheme Secretary Deep knowledge of Defined Benefit schemes with a strong track record of attending and minuting Board and Committee meetings, plus the ability to brief and update Trustees effectively Skilled collaborator with proven experience working with trustee advisers, influencing senior stakeholders, and leading or sponsoring governance-related projects Solid pensions background, ideally with some DC and pensions administration exposure to support the review of individual member cases; experience using Decisions meeting-management software is helpful but not essential Highly qualified governance specialist, ideally APMI qualified (or equivalent) with substantial governance expertise and build strong relationships with senior Trustee board members We engineer faster, smarter, leaner supply chains.