We have an excellent opportunity for a motivated and organised individual to join our Head & Neck Department as an Assistant Medical Secretary.
In this role, you will provide essential administrative and audio‑typing support primarily with Maxillofacial Surgery & Ear, Nose and Throat. You will also assist typing and preparation of correspondence for Surgical specialties, including Plastic Surgery, Orthodontics and Restorative Dentistry.
Responsibilities
* Provide accurate audio typing and prepare clinical correspondence.
* Support Medical Secretaries across the wider Head & Neck Department.
* Print, process and distribute patient result letters, ensuring timely delivery to the post room.
* Manage general administrative and office duties to support the smooth running of the service.
* Demonstrate strong organisational skills and prioritise a busy workload effectively.
* Work confidently and efficiently without direct supervision.
* Maintain regular communication with the medical secretary team.
* Uphold high standards of confidentiality and professionalism in all tasks.
* Engage in available training and development opportunities.
* Contribute positively to a supportive and motivated team, with flexible working options available where appropriate.
* Communicate effectively with patients maintaining a professional and confident telephone manner.
Qualifications
* Excellent administrative and audio‑typing skills, supported by relevant experience or qualifications.
* Strong organisational and time‑management skills.
* Ability to prioritise a busy workload effectively.
* Work confidently and efficiently without direct supervision.
* Maintain regular communication and confidentiality.
* Experience with NHS clinical administrative systems is desirable.
Benefits
We offer a range of benefits to support our staff including:
* Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants.
* 27 days holiday rising to 33 days (depending on NHS Trust service).
* A generous relocation package of up to 30% of salary (capped at £18k) to support relocation expenses.
* A variety of different types of paid and unpaid leave covering emergency and planned leave.
* Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme.
* NHS Car Lease scheme and Cycle to Work scheme.
* An extensive range of learning and development opportunities.
* Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers.
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Apply by submitting your CV and a cover letter outlining your relevant experience to stan.disbury@nhs.net or via the online application portal.
Trust Information Pack: https://yorkhospitals.pagetiger.com/hdjgxd
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