Administrator (Office Administration Assistant)
An organised and detail-focused Administrator (Office Administration Assistant) is required to support a busy team within a safeguarding and social care environment, providing diary management, data entry, and case management system support.
If you’ve also worked in the following roles, we’d also like to hear from you: Admin Assistant, Office Coordinator, Team Administrator, Clerical Assistant, Business Support Administrator, Administrative Support Assistant.
SALARY: £24,520 pro rata (Actual Salary: £12,260 per annum for 18.5 Hours per Week) + Benefits.
LOCATION: Hybrid (Some Remote Working Possible) / Woking, Surrey.
JOB TYPE: Part-Time, 12 Month Fixed Term Contract.
WORKING HOURS: 18.5 Hours per Week (Days and Times to be agreed).
Job Overview
We have a fantastic new job opportunity for an Administrator (Office Administration Assistant) to provide comprehensive administrative support within a fast‑paced, multi‑agency service environment. As an Administrator you will play a vital role in ensuring accurate record keeping, data management, and coordination of casework, supporting operational efficiency and safeguarding practices.
The Administrator will work closely with internal teams and external partners, assisting with diary management, reporting, and maintaining confidential documentation within case management systems.
This role is ideal for someone with strong organisational skills, excellent communication abilities, and experience in administration, database management, and working in a collaborative team environment.
Duties
* Maintain Case Records: Keep accurate, up‑to‑date and confidential records within the case management system.
* Data Entry and Monitoring: Input, update and track service user data, risk assessments and case progress.
* Compliance Support: Ensure all documentation meets data protection, safeguarding and information‑sharing requirements.
* Reporting and Analysis: Collate data and produce statistical and management reports to support service delivery.
* Diary Management: Coordinate appointments, meetings and schedules for team members.
* Meeting Coordination: Organise multi‑agency meetings, including scheduling, minute‑taking and follow‑up actions.
* Stakeholder Communication: Act as a point of contact for internal and external professionals.
* Referral Tracking: Support the coordination and monitoring of referrals to partner agencies.
* Document Preparation: Assist in preparing reports, presentations and operational documentation.
* Administrative Support: Provide general office support to the wider team and contribute to service improvements.
Candidate Requirements
Essential
* Previous experience in an administrative, office support or business support role.
* Experience maintaining accurate records and working with databases or case management systems.
* Strong organisational skills with the ability to manage multiple priorities.
* Excellent written and verbal communication skills.
* Ability to handle sensitive and confidential information with professionalism.
* Proficiency in Microsoft Office, including Word, Excel and Outlook.
* High attention to detail and accuracy in data entry and reporting.
* Ability to work collaboratively within a multidisciplinary team.
* Proactive approach with the ability to use initiative.
* Commitment to safeguarding, equality and diversity principles.
Desirable
* Experience supporting multi‑agency or partnership environments.
* Knowledge of safeguarding procedures or domestic abuse services.
* Experience with monitoring, reporting or service evaluation processes.
* Relevant administration qualification such as NVQ Level 3 or equivalent.
This role is subject an Enhanced DBS check.
Closing Date
7th May 2026
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