Overview
Manager, HR Services Audit & Compliance, will assist in the execution of FME's compliance program through designing, aligning and rolling-out our HR Services Audit & Compliance program. The role will lead a team who will undertake activities to prevent, detect and respond to emerging risk. The role with partner with global and local teams to define and implement controls, drive third-party management, audits and follow up on remediation measures.
Responsibilities
* Your Tasks:
* Lead team of Senior Business Analysts including but not limited to establishing goals, assigning tasks and maintaining schedules
* Design, develop and execute HR Services Audit and Compliance strategy
* Accountable for developing HR Services Audit and Compliance framework
* Create and rollout programs to achieve strategic vision
* Partner with senior stakeholders to determine framework and execution of Global Internal Audit (GIA) intake and coordination for HR Services (HR Managers, HR Operations, Payroll Operations)
* Ultimately accountable for global internal controls design and implementation for HR Services
* Provide guidance on local HRS internal controls in alignment to global design and determine if need to remain as local controls
* Lead discussions with HR and Payroll Global Process Owners on wider global HR and payroll process designs discussions and HR Service model transition efforts
* Oversee team's administration of periodic audit of Workday, Payroll and Time & Attendance security roles
* Collaborate with teams to solution audit findings – determine preventive and corrective actions on both local, regional and global levels
* Partner with stakeholders to validate new legislative changes and company policies on processes as well as HR, Payroll, Time & Attendance systems to meet compliance
* Collaborate with Internal Controls, Information Security, Compliance and Data Privacy to ensure third party contracts and business resiliency management plans are complete and align with Fresenius' standards
* Act as an escalation for all HR Service teams to resolve compliance related incidents such as but not limited to data breaches, incorrect regulation interpretation affecting pay calculation etc.
* Oversee, coordinate and report corporate HR risk management semi-annually
* Accountable for the design and coordination of pre-audit readiness assessment procedures; executed quarterly
* Drive business management and communication plans and standards for data security incidents (i.e., data breach, data loss)
* Conceptualize and lead HR Service audit and compliance related training
* Coordinate and liaise with external third parties on audit activities
* Develop and maintain job aids, checklists and other tools to facilitate execution
* Communicate updates, system and business changes to stakeholders as needed
* Collaborate with Quality Assurance and Knowledge Management on wider HR governance quality framework
* Validate internal and SOX standards and controls are met
* Take lead consultant role in projects where data handling process flows are being adjusted
* Oversee team's project work where database migrations or security protocols are impacted
* Support vendor relationship management including escalation management within respective field
* Other tasks as assigned by the manager
Qualifications
* Bachelor's degree or equivalent business experience preferred
* 6+ years' professional experience either within an HR environment or Audit/Compliance role
* Multi-country experience with designing or executing internal or external audit and compliance tasks
* Experience with validating policy or legal changes on processes
* Experience in implementation of HR or payroll audit/compliance framework
* Nice to have: experience in HR Service model adoptions or M&A activity
* Nice to have: experience in creation of business resiliency management plans
* Nice to have: experience with working with multiple external auditors
* Strong analytical skills to critically evaluate information
* Team player but also able to work independently
* Ability to build and maintain strong relationships across functions to drive teams towards success-based results
* Focused, goal driven, accountable, and exhibit significant attention to detail
* HR and/or Payroll process knowledge
* Understanding of SOX, GDPR, data protection, compliance frameworks, audit flows
* Microsoft tools
* HCM systems, preferably Workday
* Preferably ticketing systems, such as ServiceNow
* Fluent English
* Preferred additional European language
* Flexibility in working hours to cover global timezones
* Willingness to travel for on-site workshops
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