Job Description
Varied Bookeeping role, office based ( no hybrid arrangement ). Joining small established Quantity Surveyors.Part time 5 hours per day
Core Bookkeeping Tasks
\t
* Maintain accurate records in Xero software
\t
* Upload and process receipts/invoices via Dext, ensuring correct posting into Xero
\t
* Manage the purchase ledger, including supplier invoices and payments
\t
* Make supplier and subcontractor payments in line with due dates
\t
* Perform bank reconciliations regularly
\t
* Allocate costs and revenues correctly to projects
\t
* Handle CIS/Subcontractor invoices and deductions
\t
* Manage VAT returns and submissions
\t
* Prepare and submit HMRC payments (PAYE/CIS)
\t
* Support end-of-year preparation for accountants/auditors
\t
* Manage and reconcile multiple bank accounts
Reporting & Analysis
\t
* Generate aged payables reports and follow up on outstanding balances
\t
* Produce P&L reports (company-wide and project-based)
\t
* Prepare balance sheet reports for review
\t
* Run and review the trial balance to ensure accounts are accurate and balanced
\t
* Support cashflow management and forecasting
\t
* Create monthly reporting packs as required
Payroll (not essential but ideal)
\t
* Process payroll runs (or assist with data entry if outsourced)
\t
* Generate pay runs using payable reports
Controls & Compliance
\t
* Complete monthly checklist reconciliations (banks, creditors, VAT, etc.)
\t
* Ensure compliance with HMRC regulations (VAT, CIS, PAYE)
\t
* Assist with end-of-year reconciliations and filing
Account & Supplier Management
\t
* Contact and liaise with merchants, suppliers, and account managers
\t
* Resolve queries and discrepancies on invoices or payments
\t
* Maintain good relationships with suppliers to ensure smooth operations
\t