Job Information
Location: Brighton and Hove, UK
Job Type: Fixed term, 10 months with possibility of extension
Hours: Full‑time (37.5 hrs) or Part‑time (22.5 hrs)
Right to work: Permanent right to work in the UK (no sponsorship available)
About the Role
Sussex Innovation is looking for a highly proactive Project Coordinator to join our Programmes & Operations team. The role is fast‑moving and requires initiative, ownership, and strong delivery instincts.
What Success Looks Like?
* Ensure exceptional operational coordination across multiple programmes simultaneously
* Coordinate well‑managed workshops, founder sessions and stakeholder activities
* Maintain strong communication and follow‑through across partners and participants
* Keep project tracking, reporting and operational visibility consistently accurate
* Improve systems, processes and delivery efficiency as programmes grow
* Maintain consistent momentum across fast‑moving projects with multiple stakeholders
What You’ll Be Doing
* Coordinate the day‑to‑day operational delivery of innovation and entrepreneurship programmes
* Manage timelines, actions, follow‑ups and delivery milestones to keep projects on track
* Support the execution of workshops, founder sessions, accelerator activities and ecosystem events
* Maintain project tracking systems, reporting tools and programme documentation
* Work closely with Programme Managers and delivery partners to ensure operational excellence
* Help create a positive, high‑energy experience for all programme participants and partners
* Support outreach campaigns for events, programmes and ecosystem initiatives
* Coordinate follow‑ups with founders, partners and employers
Events, Workshops and Logistics
* Coordinate online and in‑person sessions, workshops and innovation events
* Manage speaker logistics, attendee communications and operational preparation
* Ensure all sessions run smoothly, professionally and to a high standard
Operational Systems
* Use platforms such as Asana and HubSpot to maintain strong operational visibility
* Identify smarter ways of working and implement scalable delivery processes
* Support reporting, compliance and programme documentation requirements
Who We’re Looking For
We look for someone with proven experience in project coordination, programme delivery, or operations. Demonstrable ownership and delivery are paramount.
Key Qualifications
* Takes ownership and has initiative
* Highly organised and thrives managing multiple moving parts
* Confidently communicates with diverse stakeholders
* Learns quickly, adapts fast and stays calm under pressure
* Sees gaps before others do and steps in to solve problems
* Enjoys making ambitious things happen
* Proven experience (≥2 years) in project coordination, programme delivery, operations or stakeholder management
* Excellent organisational and time management skills
* Strong written and verbal communication
* Ability to manage multiple priorities simultaneously with high attention to detail
* Confidence working independently and proactively
* Strong digital skills and comfort using operational tools and systems
* Experience in innovation, startup or entrepreneurship ecosystems
* Familiarity with Asana, HubSpot or similar project and CRM platforms
* Experience working with universities, founders or publicly‑funded programmes
* Interest in AI, emerging technologies and regional innovation
What’s In It For You?
We offer a salary of £27,000–£29,000 FTE, depending on experience (pro‑rata for part‑time appointments). We also provide a competitive benefits package, including flexible working options, work‑from‑anywhere days, 25 days’ holiday increasing with service, dedicated training and volunteer days, private health insurance, life assurance, and staff discounts on Sussex Sport and other on‑site services. The role is based at our Sussex Innovation headquarters on the University of Sussex campus in Falmer (close to Brighton) with opportunities to work remotely.
Equal Opportunities
Sussex Innovation is proud to be an equal‑opportunity employer. All applicants receive equal consideration for employment irrespective of race, origin, colour, disability, age, religion or belief, gender, gender identity or expression, sexual orientation, pregnancy or marital status. We celebrate diversity and are committed to creating an inclusive environment for all employees. Applicants must demonstrate the right to work in the UK.
Disability-Friendly Employer
As a Disability Confident Committed employer, we will ensure a fair and proportionate number of disabled applicants that meet the minimum criteria for this position are offered an interview. If you require reasonable adjustments throughout the recruitment process, please don’t hesitate to contact the team.
Ready to Apply? Have Questions?
* Please send your CV and cover letter to Maria Bedoya‑Toro, Head of Programmes & Operations, at [email omitted].
* We value authenticity and practical experience over perfectly polished submissions.
* Every application is reviewed personally.
* Applications are reviewed on a rolling basis, with a final deadline of June 12 2026 at 4:00 p.m. (UK time). Applications after this deadline will not be considered.
* The expected start date for this role is mid‑July 2026.
* Applicants must have permanent right to work in the UK. No sponsorship available.
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