At East Lancashire Hospitals NHS Trust our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 9,500 staff, many of whom are internationally renowned and have won awards for their work.
Job overview
The post holder will be based within the Trust Safeguarding Team. The role will provide administrative support to the Safeguarding Team. This will include answering the duty phone and taking messages, inputting data onto SharePoint and the Safeguarding Team dashboard, arranging and minuting of multi-agency meetings and providing updates by inputting and extracting data onto electronic patient records in regard to safeguarding. The role will be supported by the Business Support Manager within the team.
Main duties of the job
To support the Safeguarding Team in answering duty calls and taking messages for the duty Safeguarding Practitioner.
To support in the administrative process of Deprivation of Liberty Safeguards (DoLS).
To support in the organisation of Safeguarding Training, Safeguarding Supervision and Safeguarding Champion events.
Assist in the maintenance of the Safeguarding Team dashboard, including inputting training data, number of referrals and safeguarding activity.
To support in the formatting of Safeguarding Policies and Procedures.
Providing updates by inputting and extracting data and any other necessary amendments to electronic patient records in regard to safeguarding.
To support in the arrangement of multi-agency meetings, including invites, room bookings and to take and produce minutes/notes of meetings/agendas as required by the Safeguarding Team in a timely manner.
To assist with the child death notification process by maintaining records and information sharing with safeguarding practitioners. To support the safeguarding practitioners and wider MDT in following child death procedures, including arranging child death review meetings, taking minutes and compiling health information as requested.
To support and deputise as required for the Business Support Manager in the management of the business administration within the team, including arrangements and minuting of the Safeguarding Committee.
Working for our organisation
At East Lancashire Hospitals NHS Trust our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 9,500 staff, many of whom are internationally renowned and have won awards for their work.
Detailed job description and main responsibilities
To support the Safeguarding Team in answering duty calls and taking messages for the duty Safeguarding Practitioner.
To support in the administrative process of Deprivation of Liberty Safeguards (DoLS) by recording the applications on the Safeguarding Team SharePoint database and emailing a copy of the DoLS to the relevant Local Authority.
To support in the organisation of Safeguarding Training, Safeguarding Supervision and Safeguarding Champion events, including organising room bookings, inputting of registers, inputting of evaluation forms data and photocopying of any training resources.
Assist in the maintenance of the Safeguarding Team dashboard, including inputting training data, number of referrals and safeguarding activity.
To support in the formatting of Safeguarding Policies and Procedures.
Providing updates by inputting and extracting data and any other necessary amendments to electronic patient records in regard to safeguarding.
To support in the arrangement of multi-agency meetings, including invites, room bookings and to take and produce minutes/notes of meetings/agendas as required by the Safeguarding Team in a timely manner.
To assist with the child death notification process by maintaining records and information sharing with safeguarding practitioners. To support the safeguarding practitioners and wider MDT in following child death procedures, including arranging child death review meetings, taking minutes and compiling health information as requested.
To support and deputise as required for the Business Support Manager in the management of the business administration within the team, including arrangements and minuting of the Safeguarding Committee.
To always maintain effective professional communication, both by telephone and in person, internal and external to the Trust including staff, patients, visitors and external professionals.
Demonstrate the ability to work in a team and be supportive of team members.
Good telephone manner and ability to record accurate messages.
Proven ability to take on board new ideas and ways of working.
Demonstrate awareness of confidentiality issues.
Proven clear and accurate written and verbal communication skills.
To effectively manage information requests from external agencies, including Police, Local Authority and partner agencies in regard to safeguarding by researching appropriate information via relevant systems and disseminating to professionals as per Trust policies/procedures.
Person specification
Qualifications
* GCSE English & Maths C/Level 4 or above or equivalent qualification
Experience
* Previous administration experience.
* Experience of taking notes/minutes at meetings.
* Experience of dealing with anxious and emotional callers.
* Previous experience of data inputting over an extensive period.
Knowledge
* Able to present relevant information in a concise format.
* Able to engage effectively in dialogue with individuals at all levels.
* Ability to produce accurate documentation.
* IT literate
* Proven ability to work on own initiative without close supervision, whilst working as part of an integrated team.
* Previous experience of working within a safeguarding environment.
Dear Potential Applicant,
It is important you are made aware of the following as regards your application to East Lancashire Hospitals NHS Trust
* Please note that the salary advertised is for full time hours. If this post is less than 37.5 hours per week, the salary will be pro-rata. For posts on Agenda for Change pay-scales, new entrants to the NHS will normally commence on the first pay point of the relevant band.
* This vacancy may close before the closing date if the recruiting manager deems sufficient applications have been received. Therefore it is advised to complete your application as early as possible to avoid disappointment.
* Please ensure you check the email account from which you apply regularly as we will use this to contact you regarding your application.
* Please note that shortlisting is completed anonymously with candidates being assessed against the essential criteria for the post. Therefore only applicants, who can clearly demonstrate how they meet our person specification criteria in their application, will be short-listed.
Disclosure and Barring Scheme (DBS)
If the role you are applying for is identified as either controlled or regulated activity as defined in in the Safeguarding vulnerable Groups Act (2006) any offer of employment is provisional upon a satisfactory DBS check being obtained.
The healthcare sector is exempted from the Rehabilitation of Offenders Act 1974.
In line with other NHS organisations in the North West Region, the Trust is now passing the charge for undertaking a DBS check on to candidates in the event they are successfully appointed into the post for which they have applied. Candidates can choose whether to pay this over 1-3 months as a deduction from the monthly salary. However, if you are applying for a post as a BANK worker, the payment must be made in full at the time of employment checks. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed.
The cost of an Enhanced Disclosure will be £55.38 and for a Standard Disclosure will be £27.38.
This cost is not applicable for a Volunteer post
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The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a 'Zero Tolerance' policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust.
We aim to employ a workforce that reflects the diverse communities we serve.
We welcome applications from everyone irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background.
We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that ELHT has an under-representation of BAME employees. Appointments will be made on merit.
Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme.
If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible. By telephone 01254 732075 or email admin.recruitment@elht.nhs.ukor write to Employment Services, Parkview Offices, Haslingden Road, Blackburn, BB2 3HH
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