Job Overview
You will be at the heart of a busy, specialist service that protects patients, staff and visitors every day. In this role you will provide administrative and data support to a multidisciplinary clinical team, driving IPC priorities across the Trust through coordinating meetings, managing data and reports, supporting audits, and maintaining information platforms.
Key Responsibilities
* Provide high‑quality, confidential administrative support to the IPC team.
* Coordinate committees and meetings – agenda preparation, minute‑taking and circulation of papers.
* Support audits, point prevalence studies, IPC awareness activities and other projects.
* Draft, format and manage reports, policies, leaflets and other internal and external documents.
* Manage departmental systems including SharePoint sites, document control, training records and governance platforms.
* Coordinate events such as the annual IPC link practitioner conference.
* Act as a point of contact for enquiries from staff, patients and external organisations.
* Support procurement, stock control, rostering and general office management functions.
* Assist with recruitment and induction processes and contribute to service improvement initiatives.
Essential Criteria
* Strong administrative experience with meeting coordination and minute‑taking.
* Confidence working with data, figures and reports.
* Proven ability to work independently, prioritise effectively and meet deadlines under pressure.
* Excellent written and verbal communication skills.
* High standards of organisation, accuracy and attention to detail.
* Proficiency in Microsoft Office applications (Word, Excel, Teams).
* Adherence to data protection, confidentiality and information governance rules.
* RSA III or equivalent experience.
* GCSE or equivalent in Maths and English.
* ECDL or equivalent qualification in IT literacy.
* Clear discharge review required: the role is subject to the Rehabilitation of Offenders Act 1974 and a Disclosure and Barring Service check will be required.
Desirable Criteria
* Diploma in Business and Administration (Level 2) or equivalent experience.
* NVQ Level 4 or equivalent experience.
* Previous secretarial or administrative experience in a healthcare setting.
* Evidence of working with figures and data.
* Experience of taking and transcribing formal minutes.
* Experience of planning and organising a broad range of complex activities.
* Ability to work on own initiative and in a team.
Benefits
You will be part of a supportive, expert team working at the forefront of patient safety and quality improvement. We offer meaningful work, opportunities to develop your skills, exposure to Trust-wide initiatives and the chance to see the real impact of your contribution on patient care and outcomes.
We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles, creating a safe, respectful hiring environment.
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