Overview
Job title: Business Administrator
Location: Scotstoun. We offer a range of hybrid and flexible working arrangements. Please speak to your recruiter about the options for this particular role
Salary: Up to £30,000 depending on skills and experience
Responsibilities
* Coordinating team meetings and requirements for the Future Business & Technology (FB&T) team, including arranging internal and external meetings, booking meeting rooms and venues, and coordinating team events and communications.
* Arranging and coordinating travel requirements and associated costs using Company systems, including inbound international engagements (e.g., with Norway and Australia).
* Arranging visits to site for customers and suppliers.
* Supporting the FB&T Norway team with document management and filing, including migration between SharePoint sites.
* Collecting, analysing and processing documentation to support routine meetings and events.
* Collating data to produce bespoke reports, schedules, presentations, summaries and letters for internal or external distribution.
* Supporting technology engineering team to raise routine POs on approved systems, and chasing invoices and processing payments.
* Supporting the team in using Confluence as a tool for communication and information.
Essential skills and experience
* Excellent administrative skills and competence in MS Office (Word, Outlook, Excel).
* Competence with a range of IT systems and databases, with ability to input information, run reports and present information.
* Good organisational, time and workload management skills with the ability to prioritise and deliver effectively.
* Good communication (written and verbal) and the ability to work independently and within a team.
Desirable
* Apprenticeship in Business Administration Level 2 or equivalent qualification/experience.
Benefits
You’ll receive benefits including a competitive pension scheme, enhanced annual leave allowance and a Company contributed Share Incentive Plan. You’ll also have access to flexible working, an employee assistance programme, Cycle2work and employee discounts; you may also be eligible for an annual incentive.
The Business Support Function
The Business Support function has approximately 65 Administrators and Personal Assistants deployed across the UK and Canada who are key to enabling the Business’s people and processes. You will work independently to support the FB&T team who are based across the UK and will play a pivotal role in enabling the management population to achieve their business objectives. There are a broad range of activities undertaken by the FB&T team, which means every day requires agile and proactive behaviours. You will have the opportunity to develop your skills and knowledge, support the team, and bring fresh ideas to enable continual improvement within the local team and wider Business Support function.
Why BAE Systems?
This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.
Please note that many roles at BAE Systems are subject to security and export control restrictions. Applicants must meet Baseline Personnel Security Standard at minimum, with higher levels of National Security Vetting required for some roles, often involving residency requirements.
Closing date
Closing Date: 24 October 2025. Interviews will take place w/c 3 November 2025. We reserve the right to close this vacancy early if we receive sufficient applications; please apply early if interested.
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