Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.
The Role
Reporting to the Projects Support Lead, the successful candidate will be responsible for a variety of administrative tasks including photocopying and filing, whilst raising procurement requests, coordinating with subcontractors and participating in project update meetings.
Key Responsibilities
* Perform project related administrative tasks such as photocopying / binding / filing and other ad-hoc tasks to support the Project Manager and Project Engineer.
* Raising procurement requests in line with project plans, BOM updates and updates to material delivery dates when instructed by the Procurement department.
* Participate in project update meetings and minute-taking when required.
* Coordinate project update meetings including booking of meeting rooms and issuing invites to participants.
* Liaising with internal and external stakeholders on a regular basis.
* Provide temporary cover for reception / other administrative positions, taking phone calls, ordering lunches, and greeting visitors when required.
* Perform any other ad-hoc duties within skillset.
* Set up and maintain filing systems.
* Assisting Project Managers / Project Engineers with project reports
Skills & Qualifications
Essential
* Previous Administration-related experience in an office environment.
* Desire to Progress.
* Ability to prioritise workload and set deadlines.
* Good working knowledge of the MS Suite of applications. (Such as Outlook, Excel and Word).
* Ability to work within given deadlines as part of a team or individually.
* Proactive with a can-do attitude.
Desirable
* NVQ Level 3 in Business Administration.
* Basic understanding of PDF software such as Adobe Acrobat.
* Previous experience working with document control.
* General knowledge / understanding of engineering documentation such as General Arrangement drawings, design specifications, bill of materials, change requests etc.
If you wish to speak to a member of the recruitment team, please contact .