Payroll Liaison Officer EMEA
Status - Inside IR35
Contract - 6 months
Hybrid role - onsite 3 days per week
Location - London
The Role
Reporting to the EMEA Payroll Operations Manager, you will help manage the effective delivery of company payroll services, working with multiple external payroll providers for the EMEA region, which currently covers approximately 34 separate payrolls, across more than 12 countries. Working within a team of seven, this position must review and maintain payroll controls, compliance and governance. The role is responsible for ensuring that payroll activities are fully compliant with all data privacy laws and policies.
Key Responsibilities
The EMEA Payroll Liaison officer is expected to assume the following key responsibilities plus any other reasonable duties as required:
* Work with the UK and overseas payroll bureaus ensuring all payrolls are processed accurately and on time.
* Monthly payroll checks ensuring the payrolls are compliant, accurate and ready for approval.
* Prepare monthly management reports showing payroll movements and variances to present to the senior team for payroll approval
* Ensure the salary and third-party payments are processed on the bank on time, ensuring sufficient funds are in place to meet the payment requirements on the agreed dates
Responsibility for month end payroll reporting; to include:
* Running and reconciling the payroll general ledger reports and accurately uploading them into the finance system for reporting purposes
* Provide a HMRC summary report and reconcile the PAYE payments
* Prepare the payroll forecasting report for the MI teams to review
* Prepare the pension and benefit reports for review and audit by the benefits team
* Providing ad hoc reports to Finance, HR, and Managers regarding payroll costs
* Work with the finance team to help reconcile the payroll control accounts monthly.
* Work with the HR and Benefit teams to facilitate the smooth submission of payroll and benefit changes impacting on the payroll
* To provide system administration support eg, resetting passwords as required
* Prompt reply to all payroll enquires within the agreed timelines
* Keep up to date with all current payroll statutory legislation and provide advice to the business on HMRC payroll related enquiries
* Ad-hoc project work
* Archive and retain relevant payroll information in-line with business procedures
* Ensure compliance with the General Data Processing Requirements (GDPR) when dealing with payroll data and records
Required Experience
* Several years Payroll operational experience
* Strong payroll management background - IPPM qualified (desirable)
* A sound knowledge of payroll rules and regulations, financial control principles and accounting practices
* Experience working with ADP using IHCM
* Can calculate gross to net payroll payments - sound understands of PAYE, SMP, SSP and understands all payroll statutory requirements
* Excellent excel skills Essential - VLOOKUP's/Data analysis
* Dealing with payroll journals and reports
* Excellent knowledge of Statutory compliance
* Experience in administering flex benefits through the payroll (salary sacrifice)
* Attention to detail and ability to meet deadlines
* Knowledge of overseas payrolls (desirable but not essential)
* Excellent relationship management skills
* Strong communication and negotiation skills
Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.