Our client, a City based trading firm in luxury offices close to Liverpool Street station are recruiting (this role could go perm for the right candidate however the immediate requirement is a temp who can commit until further notice) Office Assistant/Team Assistant. The culture is highly collaborative, bringing together traders, technologists, and development teams. The Role: We are seeking a proactive, detail-oriented Office Administrator/Assistant to join the dynamic London office. This role is ideal for a candidate who thrives in a fast-paced, collaborative environment and is eager to take on a diverse range of responsibilities. As an Office Administrator/Assistant, you will play a key role in ensuring the smooth operation of the office while supporting the teams with efficiency and professionalism. The ideal candidate is a self-starter, capable of managing multiple priorities and contributing to the firm’s success in a meaningful way. If you’re excited by a role that combines operational excellence with opportunities to take initiative, this is the place for you. What You’ll Do: Manage incoming calls, emails, and enquiries, ensuring professional communication and timely follow-up. Greet and assist visitors, maintaining a welcoming environment and managing security protocols, including logging visitors and contractors. Oversee calendar management for meeting rooms and coordinate logistics for internal and external meetings. Ensure the office is fully equipped and operational, including managing supplies, stationery, kitchen inventory, and hot desk allocations. Collaborate with housekeeping and facilities teams to maintain a clean, organised, and professional office environment. Handle incoming and outgoing mail, packages, and courier services, including coordinating with external providers (e.g., couriers, taxis, FedEx). Support the trading team with logistical arrangements, such as restaurant bookings, external broker meetings, and travel coordination for inter-office visitors. Facilitate onboarding and off boarding processes, ensuring a seamless experience for new and departing employees. Take ownership of special projects and initiatives, contributing to operational improvements and team objectives. Provide administrative support to management and other teams during peak periods or as needed. What We’re Looking For: Exceptional verbal and written communication skills, with a high level of proficiency in English and a professional demeanour. Proven experience in administrative or office coordination roles, with a strong understanding of operational processes. Advanced proficiency in Microsoft Office Suite and excellent organisational and keyboarding skills. Ability to work independently, prioritise effectively, and adapt to changing demands in a fast-paced environment. Strong collaboration skills, with a team-oriented mindset and a commitment to putting the firm’s goals first. A proactive approach to problem-solving and a keen eye for detail. If you are keen to hear more details - please apply via the link in the first instance.