Office Manager/ Team Assistant
Permanent Position | Based Central London
Full Time (Predominantly office-based, some flexibility depending on business needs)
£40k-£60k DOE
French (Business Proficiency)
Are you an organised and proactive individual with a knack for managing office operations and providing executive support? A prestigious company located in the vibrant West End of London is seeking a talented Office Manager/Team Assistant to join their dynamic and sociable team.
About the team:
With a team of 80 professionals, this esteemed company boasts a vibrant workplace culture and a collaborative environment. Since opening their London office in 2016, they have seen exponential growth and it is an exciting time to join the business.
Role Overview:
This is a dual OM/ Team Assistant role and you will be the lynchpin of the office, from greeting clients, to ensuring the smooth running of the office, facilities and more. Additionally, you'll provide executive assistance to support the team's partners, contributing to a range of administrative tasks and ensuring smooth operations.
Responsibilities:
Office Management (Core Responsibility)
The successful hire will take ownership of the smooth running of the office. This includes acting as the central point of contact for day-to-day operations, managing the switchboard, overseeing supplies and service providers, and handling invoices. They'll also coordinate maintenance and facilities visits, ensure kitchen and meeting spaces are fully equipped, and look after practical needs like IT equipment, printers, and general office upkeep.
Collaboration with internal teams such as Finance and IT will be essential, particularly for onboarding and offboarding employees, managing work devices, and ensuring health & safety standards are consistently met. In addition, this person will be the welcoming face of the office—greeting visitors, preparing meeting rooms, and ensuring a professional, client-ready environment.
Event Coordination
Another key aspect of the role is supporting company culture and client engagement through events. This includes assisting with internal team gatherings, socials, client dinners, training sessions, and twice-yearly seminars. The candidate will handle logistics from bookings and communications through to on-the-day coordination, making sure events run seamlessly.
Executive Assistance (Occasional)
While not a primary focus, there will be ad hoc opportunities to provide executive-level support. This may involve diary and travel management, preparing presentations and client-facing materials, or supporting cross-team initiatives.
If you're a proactive and detail-oriented professional looking to join a collaborative team in a prestigious company, we invite you to apply now and become a valued member of the team.