Overview
An exciting opportunity has arisen in the Finance team. We have two posts for a Payables and Receivable Officer, one to cover for maternity leave for 12 months and a permanent position. To support the delivery of the Southway Group's core accounting operations including transaction processing, maintenance of payables and receivables ledgers, inter-company billings, management of funds held on behalf of other organisations and resolution of queries with budget holders.
You will also have:
* accounts and general ledger skills.
* good verbal communication skills, able to manage relations with internal customers effectively.
* excel skills, with a knowledge of a range of functions and their application.
Responsibilities
* Payables
o Assist the Payables Supervisor ensure timely supplier payments for Southway Housing Trust and each of its subsidiaries: Log and process invoices and credit notes, entering correct VAT coding.
o Match invoices to purchase orders approved in line with financial regulations.
o Support the preparation of weekly BACS payment through the online banking system.
o Prepare cash book journals and check differences in bank statement entries.
o Liaise with budget holders regarding outstanding payments and purchase order queries.
o Interface repairs & material purchases to finance system, investigate and resolve issues.
o Process sundry payments and rent refund requests.
o Ensure effective control over payments taken by direct debit.
o Prepare credit card statement journals from receipt logs provided by card holders.
o Reconcile supplier statements to the purchase ledger monthly.
* Assist the Financial Services Team Leader maintain accurate Accounts Payable ledgers
o Closedown the Accounts Payables ledger at month end, resolve unprocessed batches.
o Prepare schedules of unapproved invoices, distribute these to budget holders and record explanations for items which remain unpaid.
o Investigate and resolve system issues which impact on the Payables function.
o Suggest changes or improvements to increase accuracy and efficiency.
* Receivables
o Assist the Financial Services Team Leader maintain accurate Accounts Receivables ledgers: Perform credit checks and ensure all accounts operate within their credit limits.
o Raise sundry invoices to customers in an accurate and timely manner.
o Allocate receipts to specific receivables invoices.
o Post journal entries before ledger close down.
o Reconcile receivables accounts on a timely basis, following up unidentified cash receipts.
o Reconcile receivables transactions on the bank statement daily.
o Produce regular updated ageing receivables report.
General
* Provide additional support to the Finance Team.
* For an informal discussion about this role please contact Abeer Omer, Financial Services Team Leader
Southway Housing Trust is a committed and forward-thinking community focused housing association dedicated to providing excellent homes and outstanding customer care. With a vision of Thriving Communities, Southway manages over 6,000 homes across Greater Manchester.
Southway strives to reduce child poverty, loneliness and isolation and increase employment, social connectedness and pride in neighbourhoods. Guided by the values of being Caring, Committed and Successful Together, Southway values diversity in all aspects of its communities and operations
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