Personal Assistant 6-8 month FTC
The Team
Housed within Knowledge - the PA/EA pool is a Team, made up of 7 PA’s and EA’s, who between them support the C-suite, Partners and Directors. As well as their individual assistant roles, they help with each other’s holiday cover and ad hoc office support. The team have a breadth of experience inside and outside of Freuds Group and camaraderie and care for one another is strong. The team has a can-do attitude and would welcome like-minded additions.
The Role
We’re currently keen to hire a PA for an initial 6-8 months who has some office experience, ideally gained in a creative or similar environment. Key for this role is the ability to form relationships with multiple stakeholders, seamlessly juggle their ever-changing diaries and ensure they all feel prioritised. We’re looking for someone who has a flexible approach, is happy to get involved in new projects as and when they arise and someone who has positive and team led approach to their work.
Key Responsibilities
* Manage diaries, avoiding clashes and allowing prep/travel time
* Book and set up internal meeting rooms as needed
* Arrange international travel and ensure documentation is in place
* Primary contact for external clients and internal colleagues
* Process payments, POs and other basic finance admin
* Draft and proofread documents; take accurate minutes
Computer literacy:
* Strong MS Office skills (Outlook, Word, Excel, PowerPoint)
* Working knowledge of Paprika and MS Teams (preferred)
* Support with PowerPoint preparation as instructed
* Assist with correspondence and minute-taking
* Build reports and ad-hoc analysis in Excel
Communication:
* Keep senior heads updated on meeting status and changes
* Confident with an array of personalities; calm under pressure
* Maintain a professional, polite and helpful manner
* Embrace our cornerstones of Love & Work, which require a passion for what we do and an ability of persevere. In addition, you will take an active role in our belonging values – collaborating to achieve common goals, connection with one another in an authentic way, sharing our perspectives and embracing others, and actively supporting each other and our experiences.
Problem solving and initiative:
* Resolve issues quickly and effectively, with urgency when needed
* Anticipate issues and prepare alternative options in advance
* Stay calm and handle problems professionally.
Ad-hoc duties:
* Deliver ad-hoc tasks and projects as requested.
* Provide diary cover during PA/EA holidays or sickness.
* Cover main reception as and when cover is needed
* Support at internal and external parties including film premieres when required.
About Freuds
Our employees come to us to work with some of the world’s best-known brands and influential people, helping our clients identify and tell meaningful stories that drive real change, and genuine connection. Love & Work is our foundation because we do what we love, and we love what we do.
Many of our alumni have gone on to run their own top 150 agencies; to lead the communications and marketing for well-known global brands; and are leaders in their fields of expertise.
We pride ourselves on the ability to assemble teams of passionate specialists from all over the world with a huge variety of backgrounds, all experienced in solving tricky problems.
As an equal opportunity employer, we encourage all applicants to apply, regardless of race, religion, origin, gender, sexual orientation, age, marital status, or disability. Freuds Group strives to ensure a sense of belonging for all; we’re proud to support and utilise a diverse range of thoughts and perspectives in the teams we build as well as the work we create.
Our belonging behaviours are built on the foundation of Collaboration, Connection, Empathy & Understanding and Allyship, these pillars are entwined into our daily life and are one of the markers for how we measure both company and individual success.