The Facilities Coordinator / Office Assistant will play a pivotal role in ensuring seamless day-to-day operations within the office environment. This temporary position in Reading offers a fantastic opportunity to support a technology company in a fast-paced and efficient manner.
Client Details
This organisation operates within the technology industry, known for its focus on innovation and operational efficiency. They pride themselves on creating a professional and supportive work environment.
Description
Responsibilities:
Manage office operations alongside the facilities manager and landlord
Assist Facilities Manager and Facilities Team with ad hoc Tasks
Work with Sustainability Manager on monthly reporting and stats
Be responsible for internal Facilities Compass page to improve internal communications and provide updates to the business
Occasional travel may be required to assist with Reception cover
Greet all incoming visitors and contractors into the Reading office
Liaise with third party contractors to include cleaners, security etc
Stock check and order office supplies and equipment
Receive, sort, and distribute incoming mail.
Meet and greet all visitors, ensure they are checked, provide relevant guidance
Manage meeting rooms
Management of Vendor bookings
Assistance with on-site events
Set-up & set-down meeting rooms each morning
Assist with Sales Intake days - liaise with Divisional Director for requirements
Manage Goods-in and deliveries
Manage vending machine
Manage bookings for staff onsite massage services
Order buffet lunches when required
Order and take delivery of food supplies weekly
Keep a log of all Reception purchases
Raise Purchase Orders for any items purchased ie: Amazon, Flowers
Ensure Health & Safety compliance - PAT Testing etc
Provide assistance to Fire Wardens and First Aiders
Profile
A successful Facilities Coordinator / Office Assistant should have:
Previous experience in a facilities or office support role within a professional environment.
Strong organisational skills and attention to detail.
Proficiency in using office software and tools to manage tasks efficiently.
A proactive approach to problem-solving and the ability to multitask effectively.
Excellent communication skills to liaise with colleagues, vendors, and visitors.
A commitment to maintaining a tidy and professional office space.Job Offer
On Offer:
An hourly rate of £16 p/hr
Opportunity to go permanent for the right candidate
A temporary role with the potential to gain valuable industry experience in technology.
A collaborative and professional work environment in Reading.
Opportunities to develop organisational and administrative skills further.This is a great chance to contribute to a thriving team in Reading. If you are eager to support a growing organisation in the technology sector, apply today