My client is a modern specialist firm of solicitors based in the West Midlands, offering a wealth of specialist expert knowledge to both corporate and individual clients not just locally but across the UK.
They are looking for an energetic Administrative Assistant to join their successful office-based Commercial Property team in the West Midlands.
Reporting to the Head of Commercial Property, you will be tasked with a varied range of administrative jobs to ensure the smooth running of a busy department.
Responsibilities
1. Providing administrative support to Fee Earners
2. Ensuring incoming post, emails and faxes for the department are filed correctly
3. Printing, copying, scanning and filing of documents
4. Utilising the Firm’s Case Management System to best effect
5. Organising and maintaining files and records (both physical and electronic)
6. Taking messages and making appointments using computer diary system
7. Updating Fee Earner timesheets
8. Closing files
9. Preparing and sending files to archive/safe custody
10. Retrieving documents and files from archive/safe custody
11. Any other duties commensurate to your role that are reasonably asked of you by the Partners
12. Complying with the Firm’s various policies and procedures, as set out in the office manual
13. Ensuring the confidentiality and security of all practice and client documentation and information
14. Ensuring that outstanding client care is given at all times
Experience and Qualifications
15. A good standard of English, both verbal and written
16. Legal right to live and work in the UK
17. A good standard of computer literacy and experience working with Microsoft Office
18. Demonstrable experience of working in a legal administrative role for at least 2 years
19. Experience using Credas, DocuSign and Partner for Windows software
Person Specification
They are looking for a candidate who is organised, friendly and helpful. You must have keen attention to detail and be comfortable working under pressure to deadlines.
Benefits
Competitive Salary
days holiday plus bank holidays and Christmas Shutdown
Free on-site parking
Regular social events