Job Opportunity: Office and Events Administrator
Our client, a prominent organisation in the shipping and terminal operations sector, is seeking a Part‑Time Office and Events Administrator to join their team in London. The role supports the Secretariat and ensures the smooth running of daily operations while delivering events.
Contract Type: Permanent. Annual Salary: £30,000 – £35,000 (£15,779–£18,400 pro rata). Working Pattern: Part Time (Tuesday‑Thursday, 21 hours per week, 9‑5pm). Location: On‑site, London Office, Liverpool Street.
Key Responsibilities
Receptionist Duties
* Welcome guests and manage visitor requirements.
* Answer the main telephone line and direct calls as needed.
* Monitor the enquiries inbox and forward emails to relevant staff.
Office Administration
* Maintain a tidy and presentable office environment daily.
* Order and manage stationery and office supplies.
* Coordinate staff travel arrangements and assist with correspondence.
Health and Safety
* Support the Operations Manager to ensure workplace compliance.
* Maintain health and safety records and assist with risk assessments.
Event Administration
* Assist in planning and delivering company events.
* Coordinate logistics and manage event registrations.
* Prepare materials such as delegate badges and registration lists.
* Attend and support London‑based events.
External Communications
* Aid in website maintenance, newsletter production, and social media outreach.
What We’re Looking For
Essential Skills
* Strong organisational skills with excellent attention to detail.
* Ability to work independently and collaboratively within a small team.
* Exceptional customer service skills and effective communication.
* Experience in administering events.
Desirable Skills
* Familiarity with digital tools such as MailChimp, Canva, and CRM systems.
* Knowledge of health and safety compliance in the workplace.
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