To provide a comprehensive service to the consultants and speciality teams, with the minimum of supervision. Organise your own workload and co‑ordinate activities with other medical secretaries to ensure that an efficient service is provided. It is essential that you show initiative commensurate with the role and it is vital that confidentiality should be maintained at all times. Ensure cross cover working where possible.
Responsibilities
* Typing – cross cover to help other specialities as/when needed.
* Answer telephone – pick up calls for other specialities when needed.
* Cross cover of band 4s when needed to cover leave/sickness – including minute taking.
* Casenote request for audits – if asked to do so by clinician.
* Pick up band 4, band 3 and band 2 duties during leave and sickness (issue letters and post‑out letters/clear desk/request casenotes and file letters or results/ deal and assist with clinician queries etc).
* Training of new staff (Band 4, Band 3).
* Chase clinicians to approve letters and flag up when pigeonhole is getting full.
* Manage NHS.Net and internal admin inbox to ensure that this is picked up.
* Organising meetings (including getting the agenda, sending out diary invites and reminders, typing up minutes and action tracker in a timely manner).
* Take minutes – clinical service meetings and any other specialty meetings.
* Ordering stationary (paper, envelopes etc).
* Any other duties required by Administration Services Manager.
Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital. We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women’s NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients. UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities – from birth and beyond. For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West. Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award‑winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.
This advert closes on Wednesday 29 Oct 2025
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