We have an exciting opportunity for a Personal Assistant to join our Bertelsmann Global Business Services (BGBS) team based in Frating, Colchester.
As a PA you will manage the diaries of both the Head and Deputy Head of UK Accounting Shared Services, allowing them enough time to prepare for meetings, attend to day-to-day requirements, whilst factoring in time for independent work. You will liaise regularly with senior management, deal with confidential information and will have the opportunity to communicate to the department on behalf of the leadership team.
BGBS is an accounting shared service centre established in 2018 to provide accounting functions for Bertelsmann group companies in the UK. Comprising of a team of over 60 and based at the Penguin Random House distribution centre on the outskirts of Colchester, the group companies served by BGBS include Penguin Random House, Dorling Kindersley, BMG, Arvato SCM and Little Tiger. The services provided by BGBS include Accounts Payable, Accounts Receivable, Bank and Payments and General Accounting (general ledger, fixed assets, tax, financial reporting etc.).
This role can be part time (from 24 hours per week), up to full time. Please confirm your preference of working hours in your cover letter.
Key responsibilities:
* Organise internal and external meetings, including Department team meetings and other events, as well as regular Senior Management meetings. Responsibilities include booking the rooms/venue, online MS Teams calls arranging catering and minuting.
* Carry out inbox management
* Arrange occasional travel, providing itineraries for more complex trips.
* Approve and capture all direct reports' holidays and input into Outlook diary.
* Plan and coordinate team events and social activities
* Be the key point of contact internally and externally when the leadership team are unavailable.
* Coordination of monthly accounts reviews and annual forecast and budget meetings
* Take on additional departmental duties or responsibilities as required
What you'll bring
Essential criteria:
* Previous experience working as a Personal or Executive Assistant at a senior level.
* Microsoft Office skills, including Excel, Word and PowerPoint.
* Competent at using MS Teams and Outlook to set up virtual meetings and work groups.
* Strong organisational, attention-to-detail and communication skills.
Preferred criteria:
* Experience supporting Directors in a Finance environment
Application instructions
Please apply with your CV and cover letter outlining why you are the right candidate for the role by 11:59pm on Sunday 12th October.
Please ensure you include a cover letter, as it is a crucial part of our assessment process. The cover letter offers an opportunity to show how your experience and interests align with the role requirements. Typically, we expect the cover letter to be no more than one or two pages in length.
Salary
Circa £43,000 (from £30,000 for part time applications) dependent on how your skills and experience align to the role, plus bonus and benefits.
Hybrid working
While our offices across the UK are places to connect, collaborate and celebrate with colleagues, we recognise that flexibility around where you work is just as important. For this role we expect that you will work from our office in Frating, Essex, a maximum of three days per week.