Royal United Hospitals Bath NHS Foundation Trust
Maternity Administrator
The closing date is 25 February 2026
Are you an experienced Administrator looking to make a real difference within Maternity Services at the Royal United Hospitals Bath?
We are seeking a proactive and organised individual to join our dedicated Maternity Vaccination Team.
In this vital role, you will work closely with midwives, clinicians, and the wider maternity team to coordinate vaccination appointments, maintain accurate and timely records, and provide supportive responses to patient enquiries. Your work will directly contribute to improving the uptake of recommended vaccines for pregnant women – including pertussis, RSV, influenza and the Neonatal BCG programme – in line with national guidance.
This post is based on-site at the Royal United Hospitals Bath and offers the opportunity to play an important role in supporting the health and wellbeing of mothers and babies across our community.
Main duties of the job
* Provide an efficient and professional reception and clerical service which gives confidence to patients and their relatives.
* Provide relevant information to Women and relatives clearly and in a way that they understand.
* Answer telephone enquiries, taking and relaying messages in a polite and helpful manner, taking action as appropriate whist updating patient electronic record.
* Liaise with Nurses, Doctors, GP's and other members of the Department team obtaining and communicating necessary information accurately to assist the provision of a quality service for the women.
* Maintain the Hospital Electronic Tracking System for the tracing of health record.
* Maintain woman's details /appointments on the patient administration system efficiently so that there is timely and accurate information available at all times on patients.
* Support the Reception staff and other members of the multidisciplinary team in an efficient and courteous manor: checking in and checking out women and their families visiting the outpatient department.
About us
At the RUH we're proud to put people at the heart of what we do, working together as one team to make a difference for our patients, each other, and our community. No matter what your role is, we value everyone's contribution in supporting the exceptional, person‑centred care we pride ourselves on.
We are committed to creating a compassionate and inclusive environment. This can be seen in our growing community of staff networks - celebrating successes and creating opportunities to listen and learn. We value our differences, champion kindness and civility, and truly believe that diversity makes us stronger.
A culture of learning, developing and innovating is the thread that runs throughout our whole organisation. We want to support you to thrive, taking your career to its full potential.
We value staff wellbeing, with a well‑established programme of support. We believe in a holistic approach spanning all aspects of living a healthy life, including physical, emotional, spiritual and financial wellbeing. We've even got a pool!
We are committed to supporting you and hope you want to join our team. In the meantime, find out more about living and working the beautiful historic city of Bath, learn about our extensive package of staff benefits, and read about how we're providing healthcare fit for the future with the landmark Dyson Cancer Centre and our passion for research.
Job responsibilities
Please find attached to the vacancy a detailed person specification and job description for further information about this role.
Person Specification
Qualifications
* good general standard of education
* experience of working in an office environment
* previous experience of working in NHS or similar setting
Experience
* working face to face with the public in a busy environment- good customer care skills
* working in an administrative post
* the ability to works as part of a team
* prioritise own work load
* knowledge of medical terminology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Royal United Hospitals Bath NHS Foundation Trust
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