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First Military Recruitment are currently seeking an Office Administrator on behalf of one of our clients.
To assist the Branch Manager in the day-to-day running of the branch.
Our client encourages applications from ex-military personnel however all candidates will be given due consideration.
Duties and Responsibilities for the Office Administrator:
* Manage filing systems in the branch.
* Record and manage office expenditure.
* Record and manage project contract documents, inclusive of archives and records.
* Maintain standards for internal/external audit at all times including safety/RRO & best practises.
* Organise, manage and review external services such as cleaning, window cleaning, recycling and waste, boiler and air conditioning services, photocopiers and alarm systems.
* Answer telephone calls to the branch if required and deal with any enquiries or distribute the calls quickly and courteously.
* Holiday cover for Office Administrator and Contracts Controller.
* Management of FORS.
* Assist in chasing tender submittals.
* Recording weekly branch deliverables.
* S106 requirements.
* Any other ad-hoc duties that are relevant to the role of an Office Administrator.
Skills and Qualifications for the Office Administrator:
* Incumbents need to be articulate and numerate.
* Use a range of office software, including e-mail, Microsoft Office, spreadsheet, internal systems and databases.
* Adaptability/ flexibility/ business awareness/ detail handling/ initiative/ planning and organising/ plant/ safety/ communication.
* Experience with all aspects of administration mentioned above.
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