Shape Your Future With Us
General Re Corporation, a subsidiary of, is a holding company for global reinsurance and related operations, with more than 2,000 employees worldwide. It owns General Reinsurance Corporation and General Reinsurance AG, which conducts business as Gen Re.
Gen Re delivers reinsurance solutions to the Life/Health and Property/Casualty insurance industries. Represented in all major reinsurance markets through a network of, we have earned superior financial strength ratings from each of the major rating agencies.
We have a great opportunity fora Facilities Management Specialist to join our team in London.
Context of the Role
The role combines health and safety responsibilities with day to day facilities management, reception services and contractor oversight.
What We’re Looking For
We are seeking an experienced Facilities & Health and Safety professional to oversee the smooth running, safety, and compliance of our workplace environment. Working alongside our Facilities Supervisor, this role is responsible for managing all facilities operations, ensuring statutory health and safety compliance, and creating a safe, efficient, and well‑maintained working environment for all employees.
Responsibilities
Health, Safety & Wellbeing (HS&W)
- Implement, monitor and review annual HS&W objectives and targets
- Monitor, review and update HS&W performance, policies, procedures and arrangements
- Maintain HS&W action plans, monitor progress and report changes
- Ensure compliance and ongoing monitoring of:
Fire extinguishers and emergency lighting
Fire safety arrangements and drills
Legionella monitoring and control
Hazardous substances (COSHH)
- Organise and implement HS&W training, including:
DSE assessments and training
Office safety training
Fire safety, first aid and specialist training
- Monitor, record and follow up all training completion
- Organise DSE reviews and workstation adjustments
- Supervise and manage appointed competent persons
- Maintain all statutory and internal HS&W records, including:
Accidents and near misses
Risk assessments
Legionella monitoring
Training records
- Manage contractor compliance, including:
Correct licences, training and qualifications
Insurance and certification
- Ensure safe maintenance and inspection of work equipment
- Ensure correct HS&W content of staff inductions
Facilities & Workplace Management
- Aid in the day‑to‑day operation of the London office
- Broaded relationships with:
Building management at Mark Lane
Landlord and lease‑related matters
- Assist with overseeing office maintenance, minor works and planned improvements
- Assist with coordination of office moves, refurbishments and reconfigurations
- Manage archiving and records storage
- Oversee access control systems and visitor management
- Manage first‑aid boxes, equipment and training
- Act as the escalation point for building issues ( cleaning, plumbing, equipment failures)
Reception & Front‑of‑House Operations
- Ensure reception is fully manned across both floors by providing cover
- Ensure switchboard operations are always manned
- Coordinate visitor access, visitor lists and security procedures
- Cover other reception duties where needed including managing post, deliveries and courier services
Meeting Rooms, Catering & Office Services
- Manage room bookings and meeting space utilisation
- Coordinate meeting room setup, preparation and AV requirements
- Arrange catering and lunch orders for employees and meetings
- Manage lunch providers and catering suppliers
Suppliers & Contracts
- Manage facilities suppliers, contractors and service providers
- Arrange ad-hoc and regular maintenance visits
- Raise, process and monitor invoices and accruals
- Ensure permit approvals and compliance with building management requirements
Projects & Annual Activities
- Lead or support annual and ad‑hoc projects including:
Office moves ( internal relocations, Lloyds move)
Support ESG reporting and ESOS obligations
Children’s Christmas Party and assisting with internal events
Insurance renewals for travel etc.
Maintain and test Business Continuity Plans (BCP) and Everbridge emergency communications
Annual budgeting process
Employee Support & Daily Operations
- Act as the first point of contact for day‑to‑day staff facilities requests, including:
Coffee machine, MFD, IT‑adjacent equipment issues
Cleaning, kitchen and washroom concerns
Door access and visitor access issues
- Source marketing materials to business deadlines
Skills, knowledge and experience
Essential
-Good IT Skills (Word, Excel and Outlook)
-Proven experience in Facilities Management within an office environment
-Strong working knowledge of UK health and safety legislation
-Experience managing contractors, suppliers and building management
-Budget management and financial control experience
-Excellent organisational, communication and stakeholder‑management skills
Desirable
-CAD drawing expertise for:
-Office layouts and floor plans
-Desk and space planning
-Office move and compliance planning
-Facilities, Health & Safety or NEBOSH / IOSH qualification
-Experience in ESG reporting or ESOS compliance
-Experience in customer facing role or reception duties
Key Attributes
-Highly organised and detail‑oriented
-Calm under pressure and proactive problem‑solver
-Hands‑on with strong ownership mindset
-Able to manage competing priorities in a fast‑paced environment
-Flexible attitude
-Team player with the ability to deal with people at all levels
-Ability to work with minimum supervision
Closing Date
30 June 2026