A globally recognised, market-leading law firm is seeking a highly organised Executive Assistant to join its expanding team in stunning modern offices in Oxford.
This is a varied and fast-paced role, offering the opportunity to provide high-level support to senior fee earners while playing a key role in the smooth running of the practice. Responsibilities include:
1. Proactive diary and inbox management for multiple fee earners.
2. Coordinating meetings, preparing agendas, and ensuring all supporting documentation is in place.
3. Arranging complex national and international travel itineraries, including accommodation and logistics.
4. Supporting financial administration, billing processes, document management, and internal systems.
5. Organising and coordinating client meetings and events, acting as a professional point of contact for both internal and external stakeholders.
6. Building strong relationships with clients and colleagues while delivering exceptional administrative support.
The successful candidate will have:
7. Previous experience as an Executive Assistant, Personal Assistant, Legal Secretary, or in a similar professional support role, ideally within a legal, professional services, or corporate environment.
8. Excellent communication and interpersonal skills, with experience supporting multiple senior stakeholders simultaneously.
9. Strong organisational and problem-solving abilities, with the confidence to manage competing priorities in a fast-paced environment.
10. Exceptional attention to detail, discretion, and a proactive approach to managing workloads.
11. Outstanding time management skills, reliability, and a collaborative team-oriented mindset.
If you have any queries about the role, contact Alice on 0121 633 4443. If you are already registered with Katie Bard, please contact your consultant directly. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice at katiebard.com for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities.