Length of employment: Job Summary: The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 12,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army. At The Infantry Battle School (IBS), we take pride in training over 1,800 students each year, including Defence personnel, Home Office staff, and international partners. As the British Army's foremost provider of training for Infantry officers and non-commissioned officers, we operate from two cutting-edge training sites. We are seeking innovative and driven individuals to join our team and play a vital role in shaping the future of the Infantry. As the Vehicle Fleet Manager, you will collaborate closely with both civilian and military personnel to create a cooperative environment essential for delivering outstanding training. Your hands-on approach and exceptional organisational skills will be crucial in managing the demands of this fast-paced, business-facing position. This is a fantastic opportunity to be part of a key role within a vibrant Military Transport (MT) department. You will have the chance to make a meaningful impact on the training and development of future leaders in the Infantry. Job Description: As the Vehicle fleet manager, you are responsible for all IBS vehicles. This includes ensuring all maintenance and management and ensuring the correct policy and procedures are adhered to, day-to-day management of fleet to ensure the effective operation of the Motor Transport department. Main responsibilities will include: Ensure all vehicles and equipment are tracked using the relevant systems, vehicles need to be maintained, correctly configured, and received/issued/transferred in line with Management Information System JAMES policy and that end users have the correct competencies to operate the vehicle that has been requested Forecast the fleet maintenance schedules including MOT/Services etc no less than five weeks in advance and uploaded onto SharePoint. Ensure a correctly qualified driver is allocated and briefed, liaising with the details office to allow them to track the workforce availability and vehicle availability Ensure all vehicles are issued and receipted back in line with policy, with all paperwork completed correctly before the vehicle is issued. Vehicles must be pre inspected prior to issue and inspected on return from task. This will ensure a high standard of vehicle cleanliness and maintenance is maintained Ensure the vehicles fleet consumables products are managed in line with policy, checked regularly and sufficient stock is always held Ensure that all documentation for vehicles is produced and maintained in line with policy, ensuring it is also correctly archived for the correct duration The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance. Other benefits for Army civil servants include: 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years' service Highly competitive pension scheme Personal and professional development of skills Alternative working patterns for many roles Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle Enhanced parental and adoption leave 6 days special leave per year which can be used for volunteering activities Learning and Development We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role. A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey - We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Essential Strong written and oral communication skills A proven track record of building effective working relationships and work with a wide range of customers Good verbal communication skills Good IT skills You should be empathetic and understanding whilst remaining objective Must be a team player and willing to learn the policy and processes and gain a working knowledge of the relevant Joint Service Publications and Army General and Administrative Instructions At application you will be asked to provide a personal statement of no more than 500 words demonstrating your suitability for the role including previous knowledge and recent practical experience demonstrating strong written and oral communication skills and of effective working relationships with a wide range of customers. At interview you will be assessed against the following behaviours - Delivering at Pace Seeing the Big Picture Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed but these will be held in person at the Infantry Battle School, Brecon. We endeavour to keep to these time frames, but these are subject to change around business needs. The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.