Recruitment Coordinator – Topside Division
OEG is a leading energy solutions business, providing mission‑critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions – topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.
Location
* Edinburgh/Portsmouth, United Kingdom.
Core Purpose
* To support the sourcing, interviewing, and onboarding of offshore personnel while working closely with the Personnel Team, Project Managers, and the Senior Recruitment/Personnel Lead.
* The role ensures that the company engages suitable subcontractor candidates by coordinating recruitment activities, maintaining accurate personnel records, and supporting proactive sourcing initiatives.
Key Responsibilities and Accountabilities
* Act as the first point of contact for recruitment enquiries and vacancy updates.
* Support the Project and Personnel Teams to ensure sufficient personnel are scheduled for current and upcoming projects.
* Assist in identifying potential vacancies and initiating recruitment activity when required.
* Maintain and develop a talent pool of suitable offshore candidates.
* Actively source, identify, and engage prospective contractors through direct outreach, networking, industry platforms, and other proactive methods.
* Use ATS (Application Tracking System) tools, such as Firefish, to track candidates, manage pipelines, and maintain accurate, up‑to‑date records.
* Engage target audiences and potential candidates via relevant social media channels, job boards, and professional networks to promote vacancies and improve candidate flow.
* Coordinate interviews, screen applicants, and assist with the selection process.
* Assist with the onboarding of new offshore personnel, ensuring all certifications and documentation are complete and up to date.
* Maintain and update the recruitment database for offshore personnel.
* Liaise with operational leads to collect personnel performance feedback as required.
* Support the preparation and administration of tenders, contracts, and variation orders for offshore personnel.
* Assist in compiling information for IR35 determinations for relevant offshore personnel.
Skills and Experience
* Strong communication and interpersonal skills, with the ability to communicate clearly and confidently with individuals at all levels, including via telephone.
* Ability to organise and prioritise workloads effectively.
* Experience using ATS or recruitment management systems, such as Firefish, to manage candidate pipelines and recruitment workflows efficiently.
* Excellent organisational skills, with strong attention to detail and accuracy.
* Ability to contribute to the improvement of processes, systems, and ways of working.
* Strong problem‑solving skills, with the ability to think practically and provide timely support.
* Proactive in approach, with the ability to anticipate needs, take initiative, and seek guidance when required.
Qualifications
* Minimum of three years’ experience in an administrative or coordination role.
* Proficient in IT skills, including Microsoft Word, Excel and PowerPoint.
We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.
Seniority level
* Entry level
Employment type
* Full‑time
Job function
* Other
Industries
* Services for Renewable Energy and Energy Technology
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