Andover, South East England, SP11 8HJ : Whittington, West Midlands (England), WS14 9PY Job Summary About the Sustainability Team, DIO Strategy & Plans (S&P) Capability Within Capability, the Sustainability Team is a leader in driving climate change and sustainability activity in DIO. Sustainability and Net Zero carry a high profile in the organisation, and the team have a key role in deploying the MOD Climate Change and Sustainability Strategic Approach (Epochs 1 – 3) to 2050, forthcoming MOD Climate Change and Sustainability Strategy, and getting the department on the pathway to achieve the Greening Government Commitment targets. The Sustainability team is a key leader in driving climate change & sustainability activity in DIO. The team provides oversight, coherence, and co-ordination of the delivery of sustainability activity with key customers from across both DIO and the wider Defence infrastructure enterprise. The post provides excellent exposure into the core of Sustainability activities across the business and also exposure across a number of TLB’s with an opportunity to build a fantastic network. This is the chance to work in an exciting, high profile, cross functional and fast paced environment, that is tackling one of the biggest environmental challenges of our lifetime. This position is advertised at 37 hours per week. Job Description Summary of the Role The post holder will play a crucial role in influencing and implementing Defence wide sustainability initiatives and strategies. You will work closely with the senior Capability team, Head Office and TLB Customers to improve sustainability capability across the Organisation. By effectively managing the sustainability portfolio of work, the Defence Approach to Sustainable Infrastructure (DASI) Implementation Assistant Head plays a critical role in managing the DASI workstreams, embedding governance and rigour; whilst ensuring the portfolio is set up for success. We operate in a fast paced and complex environment, so you must be flexible and resilient. A big part of what you will do is key stakeholder management and influence future priorities. You will need to be self-motivated and inspiring to bring others on board with the vision and be able to work within a broad role which underpins the whole portfolio. You are expected to display a commitment to continuous improvement, leading change, and improving performance. Strong leadership and sound Programme delivery experience are critical elements of this role, as is the ability to prioritise and manage a workload, analyse complex information, present recommendations, and make effective decisions. You must provide clear direction and focus, visibly championing the changes which deliver greater efficiencies. The Sustainability team expects all leaders within the team to operate in a culture of openness and honesty, demonstrating a commitment to change through involvement and empowerment, and by delivering results. There is an expectation that the role includes an element of agility and adaptability as the individual may be asked to lead or support other workstreams within the team, when required. Applicants are advised the Strategy and Plans Directorate will be restructuring under the Strategic Planning Function initiative. The main purpose of this advertised role will not change however the management, prioritisation of work and method of tasking could be subject to change where increased integration within the Directorate is beneficial. Summary of the Role The post holder will play a crucial role in influencing and implementing Defence wide sustainability initiatives and strategies. You will work closely with the senior Capability team, Head Office and TLB Customers to improve sustainability capability across the Organisation. By effectively managing the sustainability portfolio of work, the Defence Approach to Sustainable Infrastructure (DASI) Implementation Assistant Head plays a critical role in managing the DASI workstreams, embedding governance and rigour; whilst ensuring the portfolio is set up for success. We operate in a fast paced and complex environment, so you must be flexible and resilient. A big part of what you will do is key stakeholder management and influence future priorities. You will need to be self-motivated and inspiring to bring others on board with the vision and be able to work within a broad role which underpins the whole portfolio. You are expected to display a commitment to continuous improvement, leading change, and improving performance. Strong leadership and sound Programme delivery experience are critical elements of this role, as is the ability to prioritise and manage a workload, analyse complex information, present recommendations, and make effective decisions. You must provide clear direction and focus, visibly championing the changes which deliver greater efficiencies. The Sustainability team expects all leaders within the team to operate in a culture of openness and honesty, demonstrating a commitment to change through involvement and empowerment, and by delivering results. There is an expectation that the role includes an element of agility and adaptability as the individual may be asked to lead or support other workstreams within the team, when required. Applicants are advised the Strategy and Plans Directorate will be restructuring under the Strategic Planning Function initiative. The main purpose of this advertised role will not change however the management, prioritisation of work and method of tasking could be subject to change where increased integration within the Directorate is beneficial. Person specification Portfolio Management (60%) Support the G6 Lead by supporting priorities across the portfolio of work, initially supporting the workstreams across Defence Approach to Sustainable Infrastructure (DASI) programme. Lead on the reporting and communication for DASI. Embed all tracking and relevant processes, covering all aspects of Business-as-Usual activities Produce project artefacts relating to the project’s milestones, delivery tracking, schedules, Project/Programme on a Page, etc. Lead on the development of the future requirements and strategic approach to DASI including integration work with Head Office. Translate requirements into Business outputs. Establish the requirements and mobilisation of the DASI sprints and ensure appropriate planning and delivery of the sprints, tracking work that has been complete and work that yet remains to be completed Work with the Strategic DASI lead (G6) to support the Risk Management process to allow the workstream leads to be able to identify and log risks and/or issues associated with the relevant project. Support and lead in relevant workshops, identifying the ‘problem statements’ and utilising the right expertise and involving the right stakeholders to drive a solution. Manage the relationship between the internal team and the Suppliers throughout the duration of their contract to ensure sound delivery and knowledge transferAdapt to changing priorities and tasks. Demonstrate flexibility across projects to lead when needed. Drive, support and ensure the delivery of departmental goals. Organise time/workload to achieve outcomes required. Provide support on continuous improvement and learning from experience activities. Lead on the management of External Support, by tracking the development of outputs, invoices and challenges/blockers. Communication Stakeholder engagement (10%) Engage with stakeholders to understand problems, bring insight and agree appropriate methods to bring resolution Identify, classify, and update stakeholder engagement plans Prepare the content to embed into supporting slide packs, papers, or other, to inform stakeholders of progress, challenges/blockers, time schedules and milestones Demonstrate business acumen and demonstrate success in contributing to business results Strong collaboration and communication skills and experience working with key stakeholders to progress work without formal leadership authority Effectively communicate the progress of a project to Management, the wider team, and other Stakeholders Line Management and Leadership (30%) Lead team and foster a culture of inclusiveness and empowerment, by engaging with employees at all levels. This includes providing training and developmental opportunities and allowing involvement to understand more about sustainability topics to build awareness, ownership, and commitment to shared goals. Goal setting and performance management. in accordance with DIO, Civ HR and MOD guidance and policies. Set SMART goals and objectives for direct reports that are aligned with the overall portfolio strategy and company goals. Regularly assess individual and team performance, provide constructive feedback, mentoring and guidance, recognise and reward achievements. Support workforce planning for the portfolio to ensure the team is resourced to meet the customer demand, including talent management, succession planning and development plans. Actively support department initiatives implemented to address staff survey responses and performance management. Delegate tasks and responsibilities effectively, empowering team members to take ownership and initiative in their roles. Ensure teams are appropriately trained and developed, that they have a comprehensive understanding of the business deliverables and stakeholder requirements. Encourage autonomy and decision making within defined boundaries, while providing support and guidance as needed to ensure successful outcomes Promote joint and cross functional working within the Sustainability Portfolio to maximize knowledge sharing, resource maximisation and team development opportunities. Skills And Experience Essential - Strong understanding of portfolio, programme, project management methodologies and governance practices. Desirable - Relevant professional certification/qualifications in APM, MOP, Prince2, MSP, P3M or equivalent Desirable – Agile qualification and experience of applying Agile to projects and programmes Holds or will be expected to work towards completing IEMA Foundation Certificate Exam in Environmental Management Behaviours We'll assess you against these behaviours during the selection process: Leadership Communicating and Influencing Working Together Delivering at Pace Managing a Quality Service Making Effective Decisions We only ask for evidence of these behaviours on your application form: Leadership Communicating and Influencing Alongside your salary of £59,690, Ministry of Defence contributes £17,292 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97% Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. We aim to complete the sift by 23rd May, with interviews being conducted the week commencing 2nd June. Interviews will be conducted via MS Teams. At sift, you will be assessed against your CV, Statement of suitability and the following: Behaviour : Leadership Communicating and Influencing Experience : Candidates will be required to provide a statement of suitability. (500 Word count) Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience. When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected. Behaviour : At interview, you will be assessed against the following: Leadership Communicating and Influencing Working Together Delivering at Pace Managing a Quality Service Making Effective Decisions The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn Feedback will only be provided if you attend an interview or assessment. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Security Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This Job Is Broadly Open To The Following Groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job Contact : Name : Hannah Preston Email : Hannah.Preston102@mod.gov.uk Recruitment team Email : DBSCivPers-Resourcingteam3@mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.