Overview
Project Administrator – Part-Time (Tullochgorm Substation, near Lochgilphead) | Location: Tullochgorm, Argyll & Bute | Contract: 3-Year Fixed Term, Part-Time. We’re seeking a detail-oriented and proactive Project Administrator to support operations at our substation located adjacent to the village of Tullochgorm, near Lochgilphead. This part-time role is ideal for someone local to the area or looking to work in a scenic, rural setting while contributing to a long-term infrastructure project.
In this role, you’ll be responsible for coordinating site documentation, supporting project teams, managing communications, and ensuring smooth administrative processes throughout the duration of the project.
What you'll be doing
* Maintain project action log including proactive action updates
* In conjunction with the relevant Project Manager and Site Staff, keep a up-to-date plant sheet recording all on-hires and off-hires
* Updating the Plant sheet on a weekly basis and pass to Team Coordinator for input onto Oracle R12
* Ordering plant and material from internal and external supplies, arranging transport if required, and liaising with Plant Desk if repairs/replacements are necessary
* Keeping Sharepoint and Site Folders up to date
* Control of all incoming and outgoing correspondence, project files, standards library, design log, minutes of meetings and other project-related documentation
* Issue and maintain Site Start-up Packs forContracts
* Prepare documents for close-out of contract meetings and submit documents to client as required. Take meeting minutes as required by the Project Manager
* Checking that all vehicles are allocated to the correct contract on a weekly basis
* General duties such as minutes of meetings, photocopying, scanning and any other ad hoc assistance as required by the company
Who we're looking for
* Experience in working in a busy office
* Experience in prioritising own work and in allocating and checking work
* Highly organised and able to work on own initiative
* Strong communicator able to communicate confidently with all levels of colleagues within the business
* Excellent team working skills and able to build relationships at all levels
* Ability to work well under pressure and to tight timescales
* Very strong customer focus
* Excellent typing skills and IT skills including Microsoft Office (Excel, Word and PowerPoint) and open-minded to learning new software and rolling out new systems where required
* Driving Licence is essential due to the rural location of the project
Why work for us
* Company DC pension scheme up to 5% EEs & 7% ERs
* Wellbeing sessions
* Opportunity to join into the company SIP scheme
* Flexible benefits window: options to purchase additional holidays, bikes, tech vouchers, dental cover, PMI, etc.
* Reward platform with discounts on shopping, insurance, cars, etc.
* Enhanced company sickness scheme
* Enhanced company Maternity/Paternity/Shared parental/Adoption schemes
* 25 days holiday plus bank holidays
* Broad range of learning opportunities, such as professional qualifications
* Employee assistance programme
* Up to 2 days volunteering per year
* Company funded social events
About Us
Balfour Beatty’s Power Transmission & Distribution teams work with regional, national, and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations, and distribution networks. From scoping and feasibility, to design, construction and ongoing maintenance, our in-house experts, flexible resources, and industry-leading innovations support customers in the development of some of the UK’s most ambitious power transmission and distribution projects.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone can thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans, and reservists. As a Disability Confident Employer, we are committed to collaborating with people who have disabilities and long-term health conditions to remove barriers for them.
About the role may include travel to site locations as required.
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