We’re introducing a new and critical role at Healix: Front Line Desk Manager, responsible for leading the global delivery of our 24/7 Front Line Desk operations.
This role sits at the very start of the case lifecycle—ensuring every client interaction is handled with speed, accuracy and clinical/operational integrity. You’ll oversee the consistent delivery of high-quality case intake, triage, risk and eligibility assessment, enabling safe, seamless progression across our global assistance network.
You’ll combine hands-on leadership of the UK team with broader responsibility for setting standards, driving performance and embedding consistency across international hubs.
What we’re looking for
Experience
* Experience leading front-line or contact centre operations in a 24/7, high-volume environment
* Background in medical assistance or other time-critical, complex service environments
* Proven ability to manage team performance and deliver against SLAs/KPIs at scale
* Experience in case intake, triage and operational governance frameworks
Technical expertise
* Strong understanding of case lifecycle management, including triage, risk assessment and escalation
* Knowledge of operational governance, quality assurance and audit requirements
* Experience driving continuous improvement and service standardisation
Tools & data
* Proficient in case management systems, telephony/multichannel platforms and BI tools (e.g. Power BI)
* Strong Microsoft 365 skills and confidence using AI tools
* Exposure to workforce planning and real-time performance management is advantageous
Stakeholder & personal capability
* Strong communication skills, with the ability to operate effectively in high-pressure environments
* Proven ability to prioritise, problem-solve and make decisions in real time
* Collaborative approach, working across teams, functions and geographies
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Qualifications
* Degree (or equivalent experience) in Operations, Emergency Services or a related field
* Leadership qualification (e.g. ILM Level 5/7) desirable
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Why join Healix?
At Healix, our values guide everything we do:
* Put people first
* Think independently
* Earn trust
As Front Line Desk Manager, you’ll play a key role in shaping how we deliver critical, global support from the very first interaction—making a real difference to outcomes, every day.
About The Role
What you’ll be doing
Service Delivery Leadership
* Own 24/7 Front Line Desk performance across all global hubs, setting and maintaining standards for first-contact quality and efficiency
* Ensure high-quality case creation at first point of contact, including accurate data capture, triage, categorisation, risk/vulnerability assessment and eligibility verification
* Drive consistent, structured handover to downstream operational teams, ensuring seamless case progression
* Monitor and manage key service metrics including speed to answer, triage timeliness, quality, rework and complaint rates
* Lead service recovery activity where performance deviates from agreed standards
Leadership & Team Management
* Line manage the UK Front Line Desk team, delivering performance management, coaching and development
* Foster a culture of accountability, quality and continuous improvement
* Ensure appropriate resourcing and coverage to meet operational demand and SLA requirements
Governance, Quality & Risk
* Establish and maintain robust operational controls and procedures across case intake
* Own governance including SOPs, documentation standards, QA frameworks, case reviews and incident management
* Ensure compliance with safeguarding, data protection and auditability requirements
* Maintain a clear view of operational risks, with defined controls and mitigation plans
Performance, Insight & Improvement
* Use MI and data insights to drive targeted improvements in performance and quality
* Lead continuous improvement initiatives, reducing failure demand and simplifying processes
* Provide clear, data-driven reporting on performance, risks and trends to senior stakeholders
Global Collaboration & Systems
* Partner with operational leaders across hubs to ensure alignment, standardisation and seamless handovers
* Work closely with Technology teams to optimise case management systems, telephony and workflow tools
* Actively manage telephony (IVR) to ensure efficient routing and first-time resolution
Change & Operational Readiness
* Ensure the Front Line Desk is ready to scale and adapt to new clients, geographies and demand peaks
* Support structured change delivery with clear governance, impact assessment and adoption
Required Criteria
* Proven experience managing front-line or contact centre operations in a 24/7, high-volume environment, with accountability for SLA delivery (e.g. speed to answer, response times, quality).
* Strong understanding of initial case lifecycle processes, including triage, categorisation, risk/vulnerability assessment and eligibility/verification—ideally within medical assistance or similarly time-critical environments.
* Demonstrated ability to drive performance, manage quality and implement operational controls, including QA frameworks, SOPs, service recovery and continuous improvement.
Desired Criteria
* Experience working across multiple regions or hubs, with exposure to standardisation, handovers and cross-team collaboration in a 24/7 model.
* Experience using case management systems, telephony platforms (IVR) and MI/BI tools (e.g. Power BI) to monitor performance and improve workflows.
* Knowledge of capacity planning, forecasting and real-time resource management to support fluctuating demand and maintain service levels.
Skills Needed
About The Company
We offer UK employee healthcare benefits, and travel, medical and security assistance in every corner of the globe. Our purpose is to help people in difficult situations – whether that’s a cancer diagnosis, a need for medical assistance when they’re far from home, or being caught up in conflict or natural disaster. We talk to them, support them, and make sure they get the help they need. If necessary, we’ll pull them out and bring them home.
We’re co-ordinators and problem-solvers: experts at navigating the global health and security landscape. Our teams of doctors, nurses, travel and medical co-ordinators and security experts make sure that your people will be looked after, whatever happens supported by technology designed help individuals, not slot them into a predetermined solution.
We work with governments, broadcasters, NGOs, international corporations, major insurers and more. No two clients are the same: we adapt our services to their needs.
More importantly, we adapt to the practical and human needs of the individuals we protect. Most of us are on the front line; we keep our back office lean. We don’t use scripts, and we don’t time calls. We never lose sight of the fact that we’re dealing with real people.
Company Culture
Instead, we focus on ensuring our highly trained specialists have the space and time they need to be effective. We let them use their initiative to get the job done, because the situations they face often throw up unexpected challenges – and no protocol survives contact with the real world.
Our clients have thousands of employees and customers, at home and abroad, so they need a business big enough to handle any situation. But they chose Healix because they also need an organisation that’s personal enough to care.
Our people are driven to do things in the best way, not the way they have always been done. We work hard, and our efforts are rewarded with great development opportunities and a supportive team spirit.
We want to nurture this friendly and dynamic company culture so that we can continue to attract diverse talent with a breadth of knowledge and world-class skills. As a part of Healix, you can expect a range of excellent benefits and an environment where people really do care.
Company Benefits
Commitment to career development
We are committed to helping our people build and develop successful careers. Our employees are given direct responsibility and opportunity to develop and grow whilst working on challenging and worthwhile projects in a rewarding and supportive environment.
We invest in the continuous development of our team, offering on-going training and professional enhancement opportunities for those wishing to diversify or take additional responsibilities.
Health insurance, Vacation, Paid time off, Retirement plan and/or pension, Office perks, Employee development programs, Employee discounts, Gym membership or wellness programs, Opportunity to travel, Casual dress, Cycle to work, Free work laptop, Referral bonus, Open office, Competitive salary, Life insurance, Employee Assistance Scheme, Wellbeing Scheme, Social Opportunities, Progression opportunities
Salary
Not disclosed