Join to apply for the Transport Coordinator role at Booker Group.
We are recruiting for a Transport Coordinator to assist the Transport Manager with the day-to-day running of the operation and ensure all legal, cost, and budgetary requirements are met, such as tachograph infringements, routes, drivers’ hours, payroll, and compliance. Responsible for briefing and de-briefing of the Driver team.
The working hours for this role are 40 hours per week over 5 days, which may include Saturdays and public holidays.
Main Responsibilities
* Route allocation, adjusting where necessary.
* Ensure routes leave the depot on time and follow up on late or no-show vehicles.
* Ensure legal, company, and statutory requirements concerning transport are adhered to, including maintaining all relevant records – driver’s hours, driver licenses, tachograph, vehicle/MHE inspection and maintenance, H&S at work, vehicle defects, safe systems of work, and risk assessments.
* Manage drivers’ hours in line with working time directive rules.
* Sign off tachograph infringements.
* Complete the DAL.
* Manage driver rosters, input payroll, agency payroll, and book holidays.
* Handle absence management and relevant paperwork.
* Liaise with agencies to cover driver/driver assistant shortfalls.
* Conduct investigations and disciplinary procedures as per the process.
* Check Driver PDA compliance after route completion.
* Manage on-route compliance and liaise with drivers for any non-compliance issues.
* Investigate PDA non-conformance issues and escalate to the Transport Manager.
* Report on performance using Microlise standards.
* Resolve failed delivery issues and liaise with couriers for deliveries/collections as needed.
* Liaise with the CAD team for store credits.
* Ensure incident/accident paperwork is completed correctly.
* Participate in depot audits.
* Serve as designated key-holder with full responsibility of the site during weekends and in the Transport Manager’s absence.
* Maintain staff training records and administer training.
* Conduct driver de-briefs.
* Perform daily/weekly stock counts and ensure returns log accuracy.
* Conduct daily briefs with colleagues.
* Act as the first point of escalation for queries.
Minimum Requirements
* Understanding of the transport environment and LGV vehicles.
* Proficiency in MS Office applications.
* Strong organizational, time management, and communication skills.
* Experience in a fast-moving logistics environment.
* Class 2 LGV Licence (desirable).
* Experience with SAP, PO raising, and invoicing.
* Knowledge of Microlise System (advantageous).
What’s in it for you
* Various discounts including Tesco, F&F Clothing, Pizza Express, Burger King, and more.
* Contributory pension scheme.
* Life assurance (1 year or 3 years with pension scheme).
* Health and wellbeing support including Employee Assistance Programme and Virtual GP.
* Exclusive deals and discounts website.
* Holiday entitlement of 29 days pro-rata.
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