About The Role
Providing commercial support services, supervising and assisting in day to day commercial processes, procedures, and policies to drive efficiencies and improve communication with all stakeholders.
Key Responsibilities
* Supervise and assist the Commercial Administrator with the subcontractor invoicing and payment process including due diligence checks on any contra charges presented
* Oversee and process the subcontractor purchase order process for works over £3k, once all checks have been passed, in line with commercial policy. Ensure strict adherence to the process, confidently challenging and pushing back on requests that do not meet required standards or have not completed the necessary approvals
* Take ownership of creating & maintaining Client Product Books and Client Specs sheets
* Ensure the Kit lists, Schedule of Rates (SOR’s) and relevant tracking matrices are up to date whilst maintaining the coherent and consistent presentation of all commercial materials.
* Manage the ‘Kit list change request’ process as per policy – organise and chair meeting(s) with the relevant internal stakeholders and action agreed changes or return to requestee with substantiated report on decision given
* Assist with minute taking for meetings followed by scheduling and maintaining the commercial departments ‘Actions’ from these
* Assist with documenting meeting records; scheduling and maintaining the Commercial department’s actions, ensuring they are actively tracked through to completion and followed up with relevant stakeholders.
* Track and update the departments 90-day plans
* Be the 1st line of communication via departmental phone and general email communications
* Working with the procurement team, maintain an up-to-date pricing file to include updates sought by commercial team for tender pricing and support agreements
* Assist regular reviews of the departments policy and procedure documentation for the ISO document register and run periodic reviews as directed by the commercial manager
* Responsible for producing Monthly and Weekly team reporting
* Assist Group Estimator to send ‘Tender Packs’ as required
* Track and draft Client annual SOR uplifts for PM to negotiate with client
Skills/Qualifications
Microsoft Office skills – particularly PowerPoint & Excel, proficient in creating clear reports, strong written & verbal communications, highly organised, skilled in process management, resilient, analytical thinker & problem-solver, confident to challenge data and information provided and commercially minded.
Personal Attributes
* You pride yourself on truth and share knowledge for the greater good.
* You are committed to improvement and are an active team participant.
* You accept responsibility for your role and promote ownership in others.
* You have a desire to be successful and achieve goals, whether small or large.
* You are flexible to meet business needs and actively work towards expanding your knowledge and skills.
What We Offer
* Pension Scheme: Auto-enrolment after probation.
* Flexible Annual Leave: Option to buy or sell leave after probation.
* Professional Development: Access to in-house and external training.
* Employee Assistance Programme: 24/7 support.
* Refer a Friend Bonus: Reward scheme for successful referrals.
* Parking: Available at office locations.
Why Choose CCS?
* Skill Development: Access to training programmes, coaching, and mentoring.
* Career Growth: Clear pathways for personal and professional advancement.
* Long-Term Contracts: Enjoy stability and job security.
We are an equal opportunities employer, and we welcome applicants no matter what their ethnicity, gender, sexuality, beliefs, or nationality.
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