HR and Office Manager
NoMuda creates VisualFactory, a web-based manufacturing system used by companies around the world. Our customers are major manufacturing organisations who make everything from cars to planes to electric buses and deep-sea robots. The software is used to provide detailed manufacturing instructions, collect real-time manufacturing data and can be deployed on-premise or in the cloud.
What will I be doing?
We are a small/medium family run business, with a UK and US office. We are recruiting someone to come in and manage several aspects of the business to include all HR and Office related matters. On that basis it would suit someone who prefers a variety of duties who is proactive and adaptable, with a strong background in human resources, along with the capabilities to ensure the smooth operation of the business on a day-to-day basis.
You will be based in our UK office and there is no requirement to travel to the US.
Your duties will include but are not limited to:
HR Manager
· Manage the whole recruitment lifecycle for our UK and US office
· Ensure employment references are sought and background checks are conducted for all new recruits
· Organise all induction processes, including IT requirements
· Manage the probation process for all new starters and support Line Managers
· Manage all HR and People matters in line with Company policies and procedures
· Manage all holiday and absence record keeping, through the BrightHR system
· Collate payroll information for both UK and US employees
· Manage the relationship with Peninsula (UK) and FrankCrum (US)
· Manage all performance, disciplinary and grievance related matters and support line managers
· Attend weekly leadership meetings to report back on People/HR matters
· Co-ordinate the annual appraisal process, including attending meetings and providing leadership with feedback
· Co-ordinate salary reviews and follow up with confirmations letters and update BrightHR
· Ensure Employee Handbook and HR policies are kept up to date in line with changes in employment legislation
· Provide internal training on any HR related matters as appropriate
· Be the first point of contact and manage for all employee relations matters
· Manage the leaver process, to include an exit interview and feedback to leadership
· Co-ordinate any training requirements
· Any other HR or people related matters as required
Health and Safety (UK only)
· Support General Manager in all Health and Safety duties including the annual audit and co-ordinate all actions arising from this
· Ensure Display Screen Equipment Assessments are carried out
· Manage all health and safety requirements for those driving for Company purposes
· Any other health and safety related activities as required by the General Manager
Office Management (UK only)
· Manage and oversee all facilities management for the office to ensure the office requirements are met by its users, this will include but it is not limited to:
· Co-ordinating space for new starters and/or overseeing office moves
· Co-ordinate bi-weekly staff lunch
· Manage all office supplier relationships and carry out stock audits where appropriate (office cleaning, stationery supplies, milk deliveries and coffee/tea and cleaning/sanitary products)
· Co-ordinate the Company branded merchandise for internal and external purposes
· Co-ordinate any social activities, to include the annual US visit and all festive activities
· Manage the shutdown procedures of the office – to include all kitchen activities
· Host the Friday Team Meeting when required
· Any other office management related matters as required
What will I need to have to get this role?
Your own transport - our office is in a beautiful rural Warwickshire location, so having a driving license and your own transport is essential.
The right to work in the UK – unfortunately, we cannot offer visas or sponsorship at this time.
Essential skills and experience required:
· 3-5 years' experience in a similar role
· Math's and English GSCE as a minimum
· HR generalist background
· Knowledge of UK Employment law
· Managing Employee Relations issues
· Recruitment and interviewing experience
· Interpersonal skills
· Conflict resolution skills
· Identifying and resolving workplace issues efficiently is key
· Excellent organisational skills and written/verbal communication skills
· Integrity and ability to deal with confidential matters
· Ability to remain calm in stressful situations
· Ability to be able to multitask due to the nature of this role
· Financial management skills
· Strong technical capabilities
· Empathy and patience
· Resilience
· Proactivity
· Flexibility
Desirable:
· Educated to degree level
· CIPD qualified or working towards
· Knowledge of US Employment law
What's in it for me?
Salary will be negotiable and dependent on experience.
We provide a whole raft of things to make working here as enjoyable as possible:
· 25 days holiday plus bank holidays
· Pension, post probation
· Dog friendly
· Free lunches
· Stunning rural location for lunchtime walks
· Opportunities for career progression
· Casual dress
What is NoMuda really like?
It is a pretty unique experience We are still owned and managed by the original creator of VisualFactory so your success and the service you provide to our customers will be invested in from the highest level in the business. We are a small, tight-knit group of people passionate about creating success. Whether for our customers, ourselves or each other. We do this by developing solutions with smart simplicity, agile collaboration, being curiously creative, acting with passionate integrity and encouraging independent initiative.
Our offices are commutable from Stratford-Upon-Avon, Henley-in-Arden, Warwick, Coventry, Redditch, Bromsgrove, South Birmingham, Solihull, Leamington Spa, Alcester, Kenilworth.
I'm interested What next?
Send your CV and covering note
Stage 1: Remote interview with our current HR Manager to tell you more about us and if we can be the right fit for your next role (approx 30 mins)
Stage 2: Video call with our Commercial Director and HR Manager for a traditional competency-based interview (approx 60 mins)
Stage 3: Face-to-face interview at our offices (approx 60 mins)
Job Type: Permanent
Pay: £30,000.00-£40,000.00 per year
Benefits:
* Casual dress
* Company events
* Company pension
* Discounted or free food
* Free parking
* On-site parking
Application question(s):
* Do you have your own car and full driving license?
Experience:
* Human resources: 3 years (required)
Work authorisation:
* United Kingdom (required)
Work Location: In person