Join our dynamic team, where collaboration and growth are at the core of everything we do. We're seeking a proactive and adaptable Personal Assistant who thrives on supporting and inspiring those around them. In this role, you'll provide essential support to three Global Heads within our Corporate Communications function at our Head Office. If you excel in a fast-paced environment, love variety, and have a talent for seamless coordination, this is your opportunity to make a meaningful impact.
Responsibilities and Qualifications
* Personal assistant support in all organisational, communication, and administrative matters on a high level.
* Diary management including the booking and management of domestic & international travel via external portal system including visa applications where appropriate.
* Responsible for arranging team meetings including managing all pre-reading, (sometimes attending & taking minutes in meetings), following up on outstanding actions.
* Manage expense report submission via the Concur Portal, monthly budget tracking via internal systems.
* Invoice processing and establishing suppliers as required via Ariba Portal for the team. Raising PO's as required.
* Coordinate general administrative and organisational matters, e.g. organising files; set up new starters; team holiday tracker; updating organisation charts.
* Extensive experience as a Personal Assistant, preferably at Executive/ GEC level and in a large fast paced company.
* Self-starter approach, highly self-motivated and ready to take initiative and ownership.
* Strong experience in using Microsoft Office suite.
* Ability to navigate smoothly within a complex global matrix organisation and manage tight deadlines.
* Ability to effectively and logically manage confidential and sensitive information.
* Ability to prioritise workload.
* Ability to travel occasionally to support off site planned events.
* Strong numeracy, verbal and communication skills.
* Experience in overseeing budgets and expenses.
* Strong time-management skills and an ability to organise and coordinate multiple concurrent projects.
* The skills for success: Emotional intelligence, Listening skills, Writing skills, Presentation skills, Interpersonal skills, Digital skills, Research skills, Time management skills, Adaptability, Stakeholder engagement and influence, Strategic thinking, Risk management, Business Acumen, Leadership, Relationship management.
Home to the world's best loved and trusted hygiene, health, and nutrition brands. Our purpose defines why we exist: to protect, heal and nurture in the relentless pursuit of a cleaner, healthier world. We are a global team united by this purpose. Join us in our fight to make access to the highest quality hygiene, wellness, and nourishment a right and not a privilege.
Corporate Communications & External Affairs: Our communications and external affairs team are at the very heart of Reckitt's brand, purpose and products, bringing them to life around the globe for our employees, consumers, investors, governments and our suppliers. It's a rewarding task, growing and protecting Reckitt's image and brand. Every day, we design public relations and communication strategies that build awareness, trust and relationships, while steering us away from reputational risk. We do this by gathering and maintaining knowledge of our policies, principles, and business strategies, while keeping up-to-date with relevant developments right across our business units and trusted brands. From digital, media and events to employee experience, strategic relationships, and community partners, we identify opportunities to deliver on our business and sustainability agenda, while proactively identifying storylines and opportunities to advance our narrative.
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