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We are seeking a first-class Executive Personal Assistant to support one of our executives. This position is critical in ensuring the smooth and efficient management of the executive's personal affairs and household. Strong candidates will have prior experience providing 24/7 support to an executive or high-profile individual, ideally in the music or entertainment industry. Applicants must have reliable transportation and be based near London, as this is an in-person role primarily located at the principal's office and home, with occasional travel as needed.
RESPONSIBILITIES:
* Heavy calendar management, scheduling and coordinating personal, social and professional appointments
* Serve as the primary point of contact on behalf of the principal for household staff and members, the management team, business contacts, and all external parties maintaining credibility, confidentiality, and trust
* Send schedule daily and follow up with reminders to maintain the flow of the day
* Coordinate with teams internationally, working across multiple time zones
* Assist with meeting prep, agendas and dissemination of notes/action points
* Provide support for the principal across all of their business
* Oversee the day-to-day operations of the household, inclusive of staff, vendors, housekeepers, chefs, etc., ensuring all tasks are executed seamlessly and efficiently
* Implement and maintain household policies and procedures to optimize efficiency
* Managing travel- creating itineraries, commercial/private flights, ground transportation, hotels, etc.
* Organize special events and gatherings, coordinating all aspects from invitations to logistics
* Manage household budgets, track expenses, and assist in financial planning and expenditure optimization
* Handle payments for household bills, vendors, and other related expenses
* Oversee property maintenance and repairs, coordinating with external contractors as needed
* Running miscellaneous errands for the household and principal
* This role will likely travel with the principal as needed
QUALIFICATIONS:
* 3-5 years’ experience in a comparable role in the entertainment or music industry
* Experience and knowledge of the music industry is a plus
* Excellent interpersonal skills; comfortable interfacing with executives, associates, and other internal and external business contacts
* Candidate must have the ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting priorities
* Ability to plan ahead and anticipate needs
* Excellent written and verbal communication skills
* Must be resourceful and have the ability to problem-solve independently when needed
* Advanced Microsoft Office and Google Suite skills
* Exceptional organizational and time management skills- Ability to work against deadlines, independently manage workload, be adaptable, and highly flexible
* Attention to detail and timely follow up
* Familiarity with property management and project coordination
* Flexibility in working hours, including occasional weekends and evenings
* Demonstrated ability to handle sensitive issues and maintain complete confidentiality
* Capable of writing reports and business correspondence
* Excellent organization, prioritization, and time management skills
* Must have access to reliable transportation
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative and Project Management
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