Responsibilities
Global Payroll Management:
* Oversee the collection, processing, and transmission of variable payroll elements across all countries;
* Ensure accuracy and compliance in pay slip control and post-payroll processing, in collaboration with accounting teams;
* Prepare year-end declarations and coordinate responses to auditors
* Monitor regulatory changes and ensure adherence to local payroll regulations and deadlines;
* Optimize payroll processes for security, efficiency, and cost reduction in each country;
* Manage relationships with local payroll service providers;
* Monitor payroll budgets and prepare comprehensive payroll-related reports;
* Handle group-level tax matters related to payroll.
Operations & Personnel Administration:
* Prepare employment contracts, amendments, and certificates for all employees;
* Serve as the primary point of contact for personnel administration within the HR team;
* Design and implement onboarding processes to ensure a seamless employee experience;
* Continuously optimize personnel administration processes and tools in each country;
* Maintain and update the HRIS, ensuring high data quality and integrity;
* Ensure compliance with and monitor employment legislation in all jurisdictions.
Compensation Management:
* Management of free share plans, including:
* Liaising with account managers, legal, and accounting teams;
* Maintaining and updating tracking tables for all compensation plans;
* Managing relationships with external tax advisors;
* Managing sell-to-cover transactions in collaboration with tax firms, payroll providers, and legal/finance teams.
Team Leadership:
* Lead and develop a team of 5 FTEs, fostering a culture of excellence, collaboration, and continuous improvement.
Profile
* 10+ years of proven experience in global payroll management and HR operations, ideally within a global environment
* Strong knowledge of international payroll regulations, tax matters, and HR compliance
* Expertise required in financial instruments declarations (Stock options, RSUs...)
* Experience with HRIS systems and process optimization
* Fluent English - French speaking language would be a plus
* Excellent communication, stakeholder management, and leadership skills
* Ability to manage complex projects and drive operational efficiency.